What are the responsibilities and job description for the Proposal & Marketing Specialist position at Luxus?
Proposal & Marketing Specialist
Company Name: O’Connell Robertson
Location: Austin, San Antonio, or Houston, TX
Project Focus: Architecture, Engineering, and Interior Design Pursuits
Work Setting: Hybrid (4 days in-office, 1 day remote)
Salary: $65,000 – $80,000 Eligible for bonus 2x per year
Recruited Exclusively By: Luxus | AEC Talent Partners
Position Overview
Step into a mission-critical role where your strategic communication directly drives the growth of a legacy-building practice. As a Proposal & Marketing Specialist, you will architect the narrative that secures meaningful projects and elevates our team's presence in the market. This is an opportunity to take ownership of high-stakes RFQs and proposals, transforming technical expertise into compelling, winning pursuits that positively impact local communities.
Join a firm with a 75-year legacy of design excellence, driven by an enduring commitment to its people, clients, and communities. You will be supported by collaborative leadership, inspiring workspaces, and a culture that enthusiastically invests in your personal and professional development. Here, you aren't just producing documents; you are steering the marketing vision for a dynamic, highly regarded practice, gaining the opportunity to shape the brand and your own career trajectory simultaneously.
Core Responsibilities
Architect Winning Proposals: Lead the end-to-end coordination, development, and production of high-quality RFQs and proposals, ensuring clear and compelling communication of the firm's value.
Steer Pursuit Strategy: Facilitate RFQ kick-off calls, track leads, and actively participate in Go/No-Go discussions and messaging development alongside principal leadership.
Integrate Technical Content: Proactively compile information from internal teams and external consultants, shaping complex technical data into accessible, client-focused narratives.
Drive Brand Excellence: Champion brand standards while developing marketing materials, qualifications, presentations, brochures, award entries, and advertisements.
Expand Digital & Market Presence: Strategically develop the firm’s online social presence (including LinkedIn and the website) and coordinate high-impact materials for tradeshows and conferences.
Cultivate Client Engagement: Assist in planning events that support project promotion and client relationships, alongside coordinating photo shoots and digital media assets.
Ensure Quality Assurance: Execute meticulous page-turn reviews, incorporate leadership edits, and manage multiple deadlines to consistently deliver polished deliverables on time.
Required Qualifications
Experience: 4–5 years of strategic marketing and proposal development experience.
Education: Bachelor’s degree in Construction, Architecture, Marketing, Communications, or a related field.
Software Proficiency: Expert-level proficiency in Adobe InDesign.
Core Competencies: Exceptional written and verbal communication skills, precise attention to detail, and the ability to seamlessly manage multiple deadlines in a fast-paced environment.
Preferred Qualifications
AEC Expertise: Proven track record of success in Architecture, Engineering, and Construction (AEC) specific RFQ/RFP responses.
Advanced Tooling: Proficiency within the broader Adobe Creative Suite and Microsoft Office platform.
Leadership Traits: Demonstrated strategic and critical thinking skills with the ability to work both highly independently and as a collaborative partner to business developers.
About O’Connell Robertson
For seventy-five years, O’Connell Robertson has built a powerful legacy of design excellence across architecture, engineering, and interior design. Driven by a mission to positively impact communities, the firm is an acclaimed, dynamic employer with a strong presence in Austin, San Antonio, and Houston. O’Connell Robertson champions a culture of diversity, personal development, and work-life balance, offering flexible schedules, inspiring workspaces, excellent compensation, and strong leadership support to ensure their team has the best opportunity to succeed.
About Luxus | AEC Talent Partners
Luxus is an exclusive AEC recruiting firm managing this search on behalf of O’Connell Robertson. We partner with the most prestigious structural, civil, and architectural firms in the country to connect top-tier talent with legacy-building opportunities. Not the perfect fit for this role? We still want to hear from you. Our network is constantly expanding with exclusive, unlisted positions across the AEC sector. Connect with us today to discuss your career trajectory.
Keywords: AEC Marketing, Proposal Management, RFQ, RFP, Adobe InDesign, Architecture Marketing, Engineering Proposals, Marketing Specialist, Pursuit Strategy, Business Development, Content Creation, Brand Management, AEC Talent, O’Connell Robertson
Salary : $65,000 - $80,000