Compliance and Admin Coordinator

Company Description

Luxury Spirits International is the official importer of ultra-premium spirit brands, including Flor de Cana Rum, Camus Cognac, Los Javis Mezcal, De Nada Tequila, Locals Only Vodka, and Martingale Cognac. We collaborate with distinguished spirit makers who uphold the highest standards in crafting exceptional products. As a specialized importer and brand growth architect, we focus on introducing and establishing remarkable brands in the competitive U.S. market. Our mission is to ensure these brands are celebrated, valued, and experienced by discerning customers.

Role Description

This is a full-time, on-site role located in Miami, FL, for a Compliance and Administration Coordinator. The Compliance & Administration Coordinator plays a critical role in supporting the regulatory and operational foundations of a growing alcohol beverage importer. This compliance-heavy, junior-level position is responsible for day-to-day regulatory support, recordkeeping, and internal compliance coordination, while also providing essential administrative support across the business. 

As a startup importer, this role is hands-on and process-driven, offering the opportunity to help build, document, and improve compliance and administrative systems as the business scales. 

Key Responsibilities 

Regulatory Compliance (Primary Focus) 

• Support ongoing compliance with alcohol beverage import regulations, including TTB, customs, and applicable state authorities 
• Assist with preparation, tracking, and maintenance of: 
• Importer licenses and permits 
• Regulatory filings and renewals 
• Compliance calendars and deadlines 
• Maintain accurate and audit-ready records for: 
• Import and customs documentation 
• Excise tax support files 
• Regulatory correspondence 
• Support label compliance and COLA tracking, ensuring approvals are documented and accessible 
• Coordinate with customs brokers, freight forwarders, and external compliance advisors 
• Assist in responding to compliance inquiries and audits under supervision 
• Help document and standardize compliance processes as the company grows 

Administration & Internal Controls 

• Provide administrative support across the business with a strong compliance mindset 
• Support Rippling payroll administration, working closely with the Finance Director to ensure accurate data, approvals, and timelines 
• Assist with onboarding/offboarding administration (documentation, system setup coordination) 
• Maintain shared compliance and operations folders, trackers, and internal documentation 
• Support contract and vendor documentation organization 
• Help implement basic internal controls and administrative processes suitable for a scaling startup 

Cross-Functional Communication & Commercial Support 

• Act as a compliance-focused administrative point of contact for internal teams 
• Communicate compliance requirements and documentation needs to commercial teams in a clear and timely manner 
• Support sales and commercial teams with compliance-related documentation and coordination 
• Help ensure alignment between compliance, finance, and commercial functions 
• Prepare internal compliance summaries, trackers, and status updates as needed 

Skills & Qualifications 

• Bachelor’s degree or equivalent experience in business administration, supply chain, legal studies, or a related field 
• 2-4 years of experience in compliance, administration, operations, or import/export support 
• Strong attention to detail and high standards for documentation accuracy 
• Comfortable working with regulatory information and deadlines 
• Experience with HR/payroll systems (experience with Rippling is a plus) 
• Experience with submitting state registration and end of month reports via SOVOS and other state regulation websites 
• Strong organizational and time-management skills 
• Clear written and verbal communication skills 
• Proficiency in Microsoft platforms including Dynamics, Microsoft Office, Teams and Outlook 
• Interest in regulatory compliance, import/export, or the alcohol beverage industry 
• Comfortable working in a startup environment with evolving processes 

What Makes This Role Unique 

• Compliance-forward role with exposure to real regulatory responsibilities 
• Opportunity to help build and formalize compliance processes in a growing company 
• Cross-functional visibility across finance, commercial, and operations teams 
• Strong foundation for career growth in regulatory compliance, operations, or import/export 

Salary Range:

$80,000 – $90,000 per year, depending on experience and qualifications

Bonus / Incentives):

• Performance-based bonus

Benefits Include:

• Health, dental, and vision insurance

• Paid time off (PTO) and paid holidays

• Retirement plan (e.g., 401(k) with employer match)

Work Location:

On Site - Miami, FL

Full-time