What are the responsibilities and job description for the Office Administrator / Scheduler (Operations Support) position at Luxury Bubbles LLC?
About Us
We are a fast-growing, service-based company looking for a highly organized and reliable Office Administrator to manage daily office operations. This role is critical to keeping our crews, customers, and systems running smoothly. If you thrive in a fast-paced environment, love staying organized, and enjoy customer interaction, this role is for you.
Responsibilities
- Schedule and coordinate daily and weekly jobs
- Perform morning dispatch for crews and ensure routes/jobs are confirmed
- Handle inbound and outbound customer calls, texts, and emails
- Provide excellent customer service and follow-up
- Manage inventory and supplies (tracking, ordering, organization)
- Update customer records, job notes, and internal systems
- Communicate with field crews regarding schedules, changes, and job details
- Assist with general office and administrative tasks as needed
Qualifications
- Strong organizational and time-management skills
- Excellent communication and customer service skills
- Comfortable working on a computer, phone, and scheduling software
- Ability to multitask and stay calm under pressure
- Detail-oriented and proactive problem solver
- Reliable, punctual, and self-motivated
- Prior office admin, scheduling, or dispatch experience preferred (but not required)
What We Offer
- Competitive hourly pay with room for growth
- Stable, full-time position
- Supportive team environment
- Opportunity to grow with a rapidly expanding company
- Long-term role for the right candidate
Job Type: Full-time
Pay: $22.02 - $28.93 per hour
Expected hours: 30 – 50 per week
Benefits:
- Employee discount
- Paid time off
Work Location: In person
Salary : $22 - $29