Med Spa Front Desk

Job Overview
We are seeking a dynamic and detail-oriented Med Spa Front Desk Associate to join our vibrant team. In this role, you will be the welcoming face of our clinic, providing exceptional patient service while managing administrative operations with efficiency and professionalism. Your energetic approach will help create a positive experience for every client, ensuring smooth scheduling, accurate documentation, and seamless communication between patients and medical staff. If you thrive in a fast-paced environment and possess a passion for healthcare support, this is the perfect opportunity to contribute to a thriving wellness community.

Responsibilities

• Greet patients warmly and professionally, establishing a friendly and inviting atmosphere
• Manage patient scheduling using EMR (Electronic Medical Records) systems such as Epic, Meditech, or Athenahealth
• Verify insurance coverage and perform insurance eligibility checks accurately
• Handle medical billing and collections with attention to detail, ensuring timely payments
• Maintain precise medical records, including documentation review and coding using ICD-10, CPT, ICD-9, and ICD coding standards
• Assist with intake procedures, including collecting patient information and updating health histories
• Answer multi-line phone systems with excellent phone etiquette and provide clear communication to patients and providers
• Support front desk operations such as filing, data entry, appointment confirmations, and managing office supplies
• Uphold HIPAA compliance by safeguarding patient information and adhering to health information management protocols
• Collaborate with clinical staff to coordinate care plans and ensure smooth clinic flow

Qualifications

• Previous experience in a medical office or clinic environment strongly preferred; dental or med spa experience is a plus
• Proficiency with EMR/EHR systems including Epic, Meditech, Athenahealth, eClinicalWorks or similar platforms
• Strong knowledge of medical terminology, ICD coding (ICD-10/ICD-9), CPT coding, and healthcare documentation standards
• Experience with insurance verification, medical billing, collections, and Medicare processes
• Excellent computer skills including Microsoft Office Suite (Word, Excel) and familiarity with dental or medical office management software such as Eaglesoft or Dentrix preferred
• Exceptional customer service skills with the ability to handle sensitive situations professionally
• Bilingual abilities are highly desirable to serve diverse patient populations
• Strong organizational skills with attention to detail in filing, documentation review, and office management tasks
• Ability to multitask efficiently in a fast-paced environment while maintaining accuracy and professionalism

Join our team where your enthusiasm meets your expertise! We are dedicated to supporting your growth in the healthcare administrative field while providing an engaging work environment focused on wellness and excellence.

Pay: $17.00 - $18.00 per hour

Work Location: In person

Salary : $17 - $18