Financial Specialist and Administrative Assistant

Position Summary:

Lutheran Mideast Development is seeking a detailed-oriented and organized individual to fill the role of Financial Specialist and Administrative Assistant. This position will be responsible for preparing and maintaining accurate financial records and providing comprehensive administrative support to ensure the smooth operation of our programs and initiatives. The ideal candidate will have a strong background in non-profit finance and bookkeeping and administrative functions, with a passion for supporting the development of women and youth and community engagement.

Key Responsibilities:

Financial matters (70%), reports to Executive Director:

• Creates and maintains accurate records of financial transactions, including accounts payable and receivable, payroll (including payroll tax deposits, quarterly and annual payroll tax returns, W2s and 1099s) and general ledger entries.
• Reconciles and balances accounts on a regular basis to ensure accuracy and compliance.
• Prepares financial reports and statements as required.
• Assists in budget preparation and monitoring, providing relevant financial data to support decision-making.
• Ensures compliance with applicable financial regulations and organizational policies.
• Assists external accounting firm to produce annual 990 filing.
• Maintains sales tax records and files annual state sales tax return.
• Assists Executive Director to support annual audits and other financial reviews.
• Collaborates with Board Treasurer.
• Works closely with International Director with respect to financial disbursements.
• Attends Board meetings and presents financial information.
• Assists with special projects and other duties as assigned by the International Director or Executive Director.

Administrative Support (30%), Reports to Executive Director:

• Provides administrative support to various programs within the organization.
• Preforms general office duties such as answering and directing phone calls and inquiry emails and maintaining files.
• Handles routine correspondence and responds to requests for information in a timely and professional manner.
• Assists International Field Director in coordination of solicitation mailings and managment of print and digital mailing lists.
• Processes donations and gift acknowledgments.
• Manages donor database, including maintaining records of donor information, donations, and history of engagement with Lutheran Mideast Development, in addition to regular data quality improvements.
• Maintains storage and inventory of partner created goods.
• Maintains informational and sales event calendar, event registration and co-ordinates set-up and dismantling of event materials.
• Maintains and manages Google Drive for Lutheran Mideast Development files.
• Assists with special projects and other duties as assigned by the International Director or Executive Director.

Qualifications:

• Associate's degree in accounting, business administration, or a related field; or equivalent experience.
• Minimum of 2 years of experience preferred in non-profit finance and bookkeeping and administrative roles.
• Proficiency in accounting software, CRM systems, Google Workspace, and Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Publisher).
• Proficiency in disbursement and funds receipt processes via wire, ACH and check.
• Experience with Quickbooks Online, Quickbooks Payroll, Square and Paypal preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with nonprofit financial management and reporting.
• A commitment to Lutheran Mideast Development's mission and values, which include collaboration, inclusion, stewardship and experiential learning.

Working Conditions:

• This position operates from home and in an office environment.
• This position requires setting up and taking down displays.
• Part-time working hours including occasional evening or weekend hours for special events.
• Some local travel may be required.

Pay: $15,600.00 per year

Work Location: Hybrid remote in Saint Paul, MN 55118

Salary : $15,600