Foster Grandparents Coordinator

WHO YOU ARE

You are an organized, detail-focused professional who enjoys supporting volunteers and ensuring smooth, accurate office operations. You thrive in a role where accuracy, communication, and follow-through matter. You’re comfortable managing multiple administrative tasks, handling financial processes, and interacting with older adult volunteers with compassion and clarity. You bring strong computer and accounting skills, and you enjoy being the steady, reliable point of contact who keeps the Foster Grandparent Program running effectively. 

WHAT YOU’LL DO

As a Foster Grandparent Program (FGP) Coordinator, you will support the daily operations of the Foster Grandparent Program by managing information, records, communications, and key administrative processes. Core responsibilities include:

Program & Office Administration

• Maintain databases, updated lists, and organized paper and electronic files for all Foster Grandparent information.
• Prepare interview packets, complete references, and coordinate all required background checks for new volunteers, including scheduling and transporting volunteers for FBI fingerprinting.
• Prepare media materials and assist in monitoring and responding to social media inquiries.

Payroll, Finance & Recordkeeping

• Prepare and distribute timesheets; process returned timesheets; prepare payroll; and send paycheck and time-off notices.
• Prepare vouchers, write checks, and process deposits.
• Reconcile bank statements, process journal entries, and produce monthly financial reports.
• Prepare and process documentation for in-kind and contract services, including follow-up on missing documents.
• Prepare and collaborate with LLV financial department.
• Prepare any financials, budgets or reporting for special projects.

Volunteer & Site Support

• Maintain communication systems, including sending birthday and get-well cards and documenting volunteer contacts.
• Prepare and process income review paperwork; follow up on incomplete submissions.
• Coordinate Foster Grandparent evaluations, including preparing and mailing forms, making follow-up calls, and tabulating results.
• Support child assignment processes by preparing and mailing paperwork, following up with sites, and tabulating outcome data.

Meetings, Events & Outreach

• Assist with Foster Grandparent meetings and events by purchasing supplies, preparing sign-ins, and supporting set-up, registration, clean-up, and follow-up tasks.
• Support the annual recognition luncheon by preparing and mailing fundraising letters and invitations and creating recognition awards and certificates.
• Complete program errands and purchasing program supplies as needed.
• Speak at in-service meetings, orientation, and focus groups. 

Professional Development

• Maintain professional knowledge and skills by attending relevant workshops, trainings, and conferences as requested by the Project Director.
• Perform other duties as assigned.

WHAT YOU NEED 

Education & Experience

• High school diploma required; some college preferred.
• Successful completion of accounting coursework required.
• Minimum of two years’ experience in an office or comparable administrative setting.
• Experience working with adults over age 55, volunteers, or community/government agencies is a plus.

Knowledge, Skills & Abilities

• Must have knowledge and practice in Excel, QuickBooks, and Microsoft Office. Volunteer Reporter and JotForm are a plus.
• Ability to use computer, copier/fax machine, multi-extension phone system, and postage machine.
• Understanding of accounting principles, procedures, and related software.
• Strong organizational, written, and verbal communication skills.
• Ability to maintain accurate records, manage multiple tasks, and follow through on deadlines.
• Access to a personal vehicle and a valid driver’s license to complete job-related errands.
• Some knowledge in federal grants and budgets.

WHY JOIN US?

At Lutheran Life Villages, we bring our core values of Leadership, Impact, Friendship, and Excellence (LIFE) into every part of our work. Here, you’ll find the opportunity to contribute to an organization dedicated to providing exceptional care for seniors while fostering a supportive, collaborative environment for its staff. Our commitment to Leadership means empowering our team members to grow personally and professionally, inspiring others by example. We’re passionate about making a meaningful Impact in the lives of our residents and nurturing relationships built on Friendship and compassion. By pursuing Excellence in all we do, our employees share our mission to deliver outstanding care.

As a valued member of the LLV team, you’ll enjoy a competitive salary, and a comprehensive benefits package designed to support your growth and well-being. With offerings from medical, dental, and vision insurance to paid time off on your birthday, paid holidays, tuition reimbursement, and retirement matching, we’re committed to helping you thrive. Join us on a purposeful journey where your career and compassion come together!

About Lutheran Life Villages

For over 90 years, Lutheran Life Villages has provided compassionate, spiritually connected care to seniors. Founded as the “Oak Street Home” in Kendallville in 1931, we have grown into multiple thriving senior communities across Northeast Indiana. While much has evolved, our mission to serve seniors remains steadfast, and as we continue to expand, we are dedicated to enhancing the lives of our residents, staff, and community.

Lutheran Life Villages offers a range of services for seniors, including assisted living, independent senior apartments, long-term care, memory care, memory care assisted living, and short-term rehabilitation across six campuses. Proud to be an Employer of Choice with a team of over 600 employees, we also serve as a Provider of Choice for more than 520 residents. Guided by Christ’s love, we serve individuals and their caregivers with compassion and a commitment to independence, wellness, and spiritual life.

Lutheran Life Villages is an Equal Employment Opportunity Employer (EEO) that does not discriminate on the basis of race, religion, age, gender or any status protected by federal, state or local laws. All employment decisions are based on qualifications, merit, competence, and performance.