Guidance Secretary/Registrar

Lunenburg High School Guidance Secretary/Registrar sought. This a 35-hour per week, school-year position including five work days following the school-year end and five work days preceding the school-year start. Some summer hours may be required on a needed basis. Salary/benefits per the Lunenburg Association of Secretaries and Clerks agreement. Guidance Secretary/Registrar Responsibilities 1. Daily and General Operation of Guidance Office * Answer guidance telephone and aid callers * Assist students visiting the guidance office--ensure guidance protocol is followed * Maintain conference room schedule * Assist counselors with the School Counseling Curriculum by scheduling labs/classrooms, and locating students who fail to attend guidance classes/programs * Recording/maintaining guidance related data records on Naviance * Order Guidance Supplies * Help coordinate field trips * Certify attendance/data/graduation for government agencies and process transcript requests * Prepare guidance reports including the end-of-the-year school committee report * Assist counselors with other tasks, as needed. 2. Scheduling: * Assist counselors with student scheduling * Create courses in PowerSchool for schedules as needed * Enter transfer courses into PowerSchool for new students entering from other schools 3. Registration: * Withdraw students * Maintain student records (grades 6-12) * Assist in the review of student transcripts to monitor courses/credits needed for graduation * Review transcripts of incoming transfer students to assess/translate former schools courses/credits * Provide transfer grades to LHS teachers 4. College Applications: * Organize college “Decision Days” and schedule college representatives’ visits * Assist counselors with the processing of college applications via Naviance * Prepare all paper applications for mailing. * Certify graduation status for seniors * Mail final transcripts to colleges following graduation * Collect information as needed for reports including “future plans” of seniors 5. Grades: * Process report cards * Prepare honor roll * Prepare ineligible list * Monitor incompletes * Prepare grade point averages/class rank 6. Test Scores: * Record/process SAT, MCAS, PSAT, and ACT Scores as required * File and mail parent reports * Mail test scores to transferring students new schools and to colleges * Record test scores in PowerSchool and Naviance 7. Naviance: * Maintain calendar of all college visits * Enter new or delete withdrawn students from accounts * Update email addresses and other student data regularly * Assist parents and students in accessing various school-related accounts 8. Coordinate Scholarships and Award Ceremonies for Seniors: * Organize Department Award Ceremony & Community Award Ceremony * Coordinate scholarships/awards with all donors from January to June * Keep scholarship applications organized for students * Generate thank you letters to all scholarship/award benefactors * Assist with the graduation program by providing administrative an updated list of scholarship/award recipients * Maintain a list of scholarship/award donors’ addresses for student thank you notes * Prepare award program including scholarship/award background information 9. Organize Underclassmen Events and Awards Ceremony: * Organize/prepare materials/assistant staff and students as related to DAR, Boys/Girls State, and Mass Star * Organize Underclassmen Book Awards and Award Ceremony