What are the responsibilities and job description for the Administrative Assistant position at Lunacon Engineering Group?
Lunacon Construction Group – Miami, FL
Do you have a passion for the construction industry? Are you looking to grow with a thriving company that values professionalism, teamwork, and long-term development? If so, Lunacon Construction Group may be the place for you.
Lunacon Construction Group’s #1 priority is client satisfaction. We provide construction management and general contracting services through a hands-on approach built on hard work, dedication, and trust. Our leadership team brings over 50 years of collective industry experience, with a proven track record managing projects totaling more than $1.8 billion in construction value.
Job Summary
We are seeking a highly organized, proactive, and personable Administrative Assistant / Receptionist to join our team. This role serves as the first point of contact for the company while also providing essential administrative support to project teams, estimating, and operations in a fast-paced construction environment.
Key Responsibilities
Front Office & Administrative Support
- Greet visitors and direct them to the appropriate team members.
- Handle incoming calls and manage the company switchboard professionally.
- Provide general information to callers regarding company services and projects.
- Manage meeting room bookings and organize conference spaces.
- Assist with scheduling appointments and maintaining company calendars.
- Receive, distribute, and manage incoming and outgoing mail.
- Maintain a clean, professional reception and meeting area.
- Provide administrative support across departments, including document preparation, filing, and data entry.
- Maintain office supply inventory and place orders as needed.
Construction & Project Support
- Support project teams with administrative tasks related to active construction projects.
- Liaise with contractors, suppliers, and clients to support daily operations.
- Assist with preparation and organization of bid packages for submission, including compiling documents, forms, and attachments.
- Track bid due dates and assist with internal coordination to support timely submissions.
- Attend pre-bid site visits as needed to assist with sign-in, documentation, and coordination.
- Support estimating and preconstruction teams with administrative and logistical tasks.
Accounting & Invoice Support
- Encode vendor and subcontractor invoices into the accounting system accurately and timely.
- Verify invoices for completeness, proper documentation, and correct cost coding before submission.
- Route invoices for approval and track approval status.
- Assist the accounting team with invoice tracking and follow-up as needed.
Qualifications
- High school diploma or equivalent; additional education or certification in office administration is a plus.
- Previous experience as an Administrative Assistant, Receptionist, or Front Office Representative.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to manage multiple priorities.
- Excellent verbal and written communication skills.
- Professional demeanor and customer-service-oriented mindset.
- Ability to work effectively in a fast-paced construction environment.
- Familiarity with construction industry terminology is preferred but not required.
- Willingness to occasionally attend pre-bid site visits as part of the role.