Project Coordinator

JOB TITLE:  Construction Project Coordinator

JOB CLASS:  Hourly, Full Time

JOB HOURS:  40 Hour Week, Typically M-F 8:00 am to 4:30 pm with occasional overtime work in the evenings and/or weekends.

JOB DESCRIPTION:

The Construction Project Coordinator will carry out various administrative services for construction jobs and assigned facilities, special projects, events, and requests.  Assists Project Managers with organizing and controlling activities throughout the construction job cycle from preconstruction hand off, job setup, submittals, daily/weekly/monthly admin activities, purchase orders, change orders, payroll, sub agreements, materials, equipment,  invoicing and collections, etc.

DUTIES and RESPONSIBILITIES:

• Create and track all projects through our construction ERP 
• Serve as liaison between project teams, contractors, vendors and be the main point of administrative contact for all jobs assigned. 

• Assist with project startup including the procurement of materials and subcontractor agreements.
• Assist with project submittals and follow-up through approval by client.
• Track change orders, RFI’s.
• Responsible for invoicing clients monthly or agreed upon cycle and tracking payment status.
• Responsible for tracking work performed and compliance by subcontractors for payment. 
•  Maintain accurate project documentation, including contracts, permits and sub agreements for files. 
• Ensure and facilitate compliance for all administrative contractual obligations, such as DBE Reporting, Certified Payroll, lien waivers and any other requirements specified in contracts.
• Generate regular reports on project status, budget and relevant metrics to provide to project managers for review. 
• Organize and facilitate project meetings, documenting discussion and action items.    
• Assist Project Manager and field personnel as necessary. 
• Performs other duties as assigned.

EXPERIENCE, SKILLS and ABILITIES:

• A.A.S in Administration or related field and 2 to 4 years’ experience in an administrative capacity overseeing and coordinating Construction projects, project management or similar work or equivalent combination of education and experience.
• Working knowledge of construction ERP software (ViewPoint Spectrum is a plus), bid software (Heavy Bid), Project Management software and tools, Salesforce is a Plus
• Microsoft Office Suite-Advanced Excel, Outlook and Word skills required. 
• Ability to coordinate multiple projects simultaneously.
• Respond promptly to customer and potential customer needs.
• Working knowledge of project controls and scheduling a plus.
• Strong analytical and organizational skills, financial acumen.
• Ability to deal with frequent changes, delays or unexpected events.
• Ability to read, interpret and prepare documents, & reports. Ability to communicate findings and lead a productive discussion.
• Must be available to work hours as necessary as dictated by work volumes, customers, suppliers and subs.

CERTIFICATIONS / LICENSES / SOFTWARE:

• Construction ERP (Viewpoint Spectrum preferred) and above average Excel skills required.
• Bid software (Heavy Bid preferred), Project Management / scheduling software, Salesforce experience preferred
• Construction purchasing, AP, AR, payroll a plus.

WORK ENVIRONMENT:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.