Senior Administrative Assistant

Client: Medical Device

Details:

• 6-Month contract with potential FTE conversion
• 40-Hours per-week, on-site

Responsibilities:

• Provide high-level executive support, including managing complex calendars, coordinating meetings, travel, and events, and preparing presentations and correspondence
• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and efficient coordination
• Support strategic priorities by tracking deliverables, managing timelines, and assisting with board, investor, and leadership meeting logistics
• Oversee office operations, including reception duties, guest management, communications, mail distribution, and maintaining a professional front office environment
• Coordinate administrative functions such as onboarding/offboarding support, office supply management, and meeting logistics including room setup and refreshments

Requirements:

• Associate’s degree required (Bachelor’s preferred) with 5 years of administrative and/or office management experience, including executive support
• Advanced proficiency in Microsoft Office Suite, Zoom/Teams, and general office technologies; experience with financial systems or ERP tools is a plus
• Strong organizational, time management, and multitasking skills with the ability to prioritize effectively in a fast-paced environment
• Excellent written and verbal communication skills, with a high level of discretion and professionalism when handling confidential information