Part-Time Office Assistant

The Office Assistant supports day‑to‑day workplace operations in a highly client‑facing environment by serving as a welcoming first point of contact for guests, providing hands‑on support for internal and client meetings, and acting as a liaison between internal teams and building management. This role is essential to creating professional, highly-efficient, and well‑coordinated office experience.

The schedule varies week-to-week and requires flexibility to accommodate meetings with notice a week in advance.

Key Responsibilities

Guest & Front‑of‑House Management

• Greet and assist visitors, clients, and vendors in a professional and courteous manner
• Manage guest check‑in procedures
• Coordinate with hosts to ensure a smooth guest experience
• Maintain a professional, hospitality‑driven guest experience aligned with client expectations and brand standards
• Maintain common areas to ensure a clean, organized, and welcoming environment

Meeting & Event Support

• Assist with meeting room setup, AV equipment, and supply readiness
• Coordinate catering, refreshments, and room scheduling for meetings and on‑site events
• Provide end‑to‑end support for client meetings, including greeting attendees, coordinating room readiness, and partnering with meeting hosts to keep schedules running smoothly
• Provide basic troubleshooting support for conference room technology or escalate issues as needed
• Ensure meeting spaces are reset and ready for subsequent use

Liaison with Building Management

• Serve as a point of contact between the office and building management for facilities‑related needs
• Submit and track building service requests (e.g., HVAC, lighting, cleaning, access)
• Coordinate vendor access and escort as required

Office & Administrative Support

• Assist with general administrative tasks such as ordering office supplies and maintaining inventory
• Support space‑related initiatives such as moves, or reconfigurations
• Provide ad hoc support to workplace, facilities, or operations teams as needed

Qualifications

Required

• High school diploma or equivalent
• 1–3 years of experience in an office, administrative, hospitality, or facilities support role
• Strong customer service and interpersonal skills
• Ability to manage multiple tasks and priorities in a fast‑paced environment
• Proficiency with Microsoft Office (Outlook, Teams, Word, Excel)

Preferred

• Experience working in a corporate office or multi‑tenant building
• Familiarity with conference room AV systems and meeting technology
• Experience coordinating with property management or external vendors

Skills & Competencies

• Professional demeanor and strong communication skills
• Discretion and sound judgment when handling client interactions, confidential information, and executive or customer‑sensitive meetings
• Attention to detail and follow‑through
• Problem‑solving mindset with a service‑oriented approach
• Ability to work independently and collaboratively
• Physical ability to assist with light lifting and room setup

Working Conditions

• Part‑time, 10-20 hours weekly, onsite role during standard business hours
• Occasionally early morning or after‑hours support may be required for meetings or events