Executive Assistant

Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the managing operator. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role offers an opportunity to work in a dynamic environment where your organizational and office management skills will be highly valued. Experience in event planning, marketing , and project coordination is preferred, along with proficiency in various office software tools. The Executive Assistant will play a key role in ensuring smooth daily operations and supporting strategic initiatives.

Duties

• Manage and maintain executive calendars using Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Handle phone etiquette for multi-line phone systems and serve as a front desk representative when needed.
• Assist with event planning for company functions, meetings, and special events from inception to execution.
• Perform data entry, filing, and general clerical tasks such as document management using DocuSign and other digital tools.
• Provide executive administrative support including managing emails, organizing files, and handling confidential information discreetly.
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and basic bookkeeping tasks.
• Oversee office management duties such as supply ordering, maintaining office equipment, and ensuring a productive work environment.
• Collaborate on project coordination efforts across departments to meet deadlines and achieve objectives.
• Maintain excellent customer service standards through effective communication via phone calls and in-person interactions.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role with office management responsibilities.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace (Gmail, Docs), and data entry tools.
• Excellent typing speed with high accuracy; experience with transcription is a plus.
• Knowledge of bookkeeping software such as QuickBooks is preferred.
• Exceptional proofreading skills and attention to detail for document review and editing.
• Effective communication skills including phone etiquette and professional interpersonal interactions.
• Ability to handle multiple projects simultaneously while maintaining professionalism under pressure.
• Experience with event planning, project coordination, calendar management, filing systems, and office procedures is highly desirable.
• Familiarity with multi-line phone systems and digital signature platforms like DocuSign will be advantageous.
• A background in customer service or front desk operations is beneficial. This position offers a rewarding opportunity for a dedicated professional eager to contribute to a thriving organization through exceptional administrative support skills.

Job Types: Full-time, Contract

Pay: $18.00 - $25.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Employee discount
• Professional development assistance

Work Location: In person

Salary : $18 - $25