Project Coordinator, Clinical

Join Lumen Bioscience as a Project Coordinator to play a vital role in supporting the successful execution of projects within our expanding biopharmaceutical company’s clinical activities. In this role, you’ll work closely with Project Managers to ensure the smooth coordination and implementation of various projects while assisting in project planning, tracking progress, facilitating communication, and managing project documentation.

This position combines hands-on project support with documentation and reporting, communication and collaboration, risk management, and administrative support. You’ll coordinate project activities, maintain accurate and up-to-date project documentation, act as a primary point of contact for project-related inquiries, and assist in identifying potential risks and issues that may impact project timelines or objectives. If you are highly organized and detail-oriented, and enjoy collaborating with cross-functional teams, we encourage you to apply.

Duties & Responsibilities:

• Project Support:
  • Assist Project Managers in developing project plans, timelines, and deliverables.
  • Coordinate project activities, ensuring adherence to established timelines and quality standards.
  • Monitor project progress and update relevant stakeholders on key milestones and potential risks.
  • Facilitate communication and information exchange among project team members.
• Documentation and Reporting:
  • Maintain accurate and up-to-date project documentation, including project plans, meeting minutes, and progress reports.
  • Prepare regular status reports to track project activities, milestones, and risks.
  • Assist in the development of presentations and materials for project meetings and stakeholder updates.
• Communication and Collaboration:
  • Act as a primary point of contact for project-related inquiries from internal teams and external stakeholders.
  • Foster effective communication and collaboration among project team members to ensure alignment and synergy.
  • Schedule and coordinate meetings, workshops, and other project-related activities.
• Risk Management:
  • Assist in identifying potential risks and issues that may impact project timelines or objectives.
  • Contribute to the development and implementation of risk mitigation strategies.
  • Monitor project-related risks and proactively communicate updates to the Project Managers.
• Administrative Support:
  • Provide administrative assistance to Project Managers, including scheduling meetings, managing calendars, and arranging travel if necessary.
  • Assist in budget tracking and expense management for projects.
  • Support the coordination of vendor contracts and agreements, as needed.

Qualifications & Requirements:

• Education and Experience:
  • Bachelor's degree in a relevant scientific or healthcare discipline is preferred
  • 2 years of experience in a project coordination or administrative support role, preferably in the biopharmaceutical or clinical research industry
• Skills and Attributes:
  • Demonstrated ability to coordinate and support multiple projects concurrently
  • Exceptional organizational skills with a keen eye for detail and accuracy
  • Strong written and verbal communication abilities to facilitate effective collaboration
  • Proactive and self-motivated approach to work, demonstrating initiative and problem-solving skills
  • Ability to work well under pressure and meet tight deadlines
  • Collaborative mindset with a focus on teamwork and building positive relationships
  • Proficient in Microsoft Office Suite, project management software (e.g., Smartsheets) and reference software (e.g., Zotero)
  • Ability to adapt quickly to changing priorities and requirements

Strong ethics and integrity, ensuring compliance with regulatory guidelines and company policies

Physical Requirements:

• Ability to sit for extended periods of time (2 or more hours)

Benefits at Lumen Bioscience:

• Stock bonus
• Health, Dental, and Vision premiums fully covered by Lumen
• 401k match up to 4%
• Industry-leading PTO policy, paid refresh days, and paid year-end holiday office closure
• Monthly wellness program to support your health and well-being
• Free onsite parking or public transportation subsidies
• Comprehensive parental leave policies
• Life insurance, short & long-term disability, and access to employee assistance programs

At Lumen Bioscience, we foster a workplace built on collaboration, innovation, and professional growth. This role offers a significant opportunity to contribute directly to cutting-edge biotechnology and the advancement of global health solutions.

Join us to shape innovative solutions and drive operational excellence.