What are the responsibilities and job description for the Dispatcher position at Lufkin US Acquisition Company LLC?
Responsible for providing support to the Operations Manager related to all areas of coordinating and dispatching field service technicians. The service dispatcher will be responsible for answering phones from customers for service requests, following up with technicians and customers for service requests, reviewing job tickets and approving for invoices, as well as helping to drive process improvements to help management and operations make tactical and strategic decisions.
Responsibilities
- Maintaining records of work performed, including dispatch logs, service orders, repair orders, work orders, and other documents related to the work done by employees
- Address problems and requests by transmitting information or providing solutions
- Receive and dispatch orders for service
- Prioritize calls according to urgency and importance
- Scheduling technicians and other staff members to ensure that all jobs are completed within specified time frames
- Coordinating directly with customers to schedule appointments, answer questions, and provide information about services offered by the company
- Monitor the route and status of field units to coordinate and prioritize their schedule
- Provide field units with information about orders, obstacles, and requirements
- Enter data in computer system and maintain logs and records of calls, activities, and other information
- Review job tickets and approve for invoicing
- Oher projects as required
- Accurate account of inventory and making sure the counts stay at adequate levels for efficient operation
- Ordering of new inventory when finding low levels of parts
Minimum Requirements
- 1-2 years of relevant experience in dispatching, or other related fields
- Excellent attention to detail and accuracy
- Proficient in SharePoint, MS Word, PowerPoint, Adobe and Outlook
- Excellent written and verbal communication and customer service skills
- Strong organizational skills essential, coupled with the ability to multitask
Essential Characteristics
- Results and success-oriented mentality, conveying a sense of urgency and driving initiatives to close
- Creative, strategic thinker with excellent organizational abilities
- Process and data driven
- Personable, an ability to initiate and build relationships with people in an open, friendly, and accepting manner
- Passionate about the maintaining employee health and safety
- Fast typing with experience in data entry
- Commitment to developing a strong relationship with automation and field personnel
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted, as a comprehensive inventory of all duties, responsibilities, qualifications required of employees assigned to this job.
LUFKIN US Acquisitions Company LLC is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected category under applicable law. We celebrate diversity and are dedicated to creating an inclusive atmosphere for all employees.
Experience
Required- 1 year(s): Experience in dispatching or other related fields
Education
Preferred- High School or better in High School Dip. or related field
Licenses & Certifications
Required- Drivers License
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.