What are the responsibilities and job description for the Executive Assistant position at Lucid Software and Careers?
Lucid Software is the leader in visual collaboration and work acceleration, helping teams see and build the future by turning ideas into reality. Our products, business, and workplace culture have received numerous awards, such as being named to the Forbes Cloud 100 and a Fortune Best Workplace in Technology. Lucid is a hybrid workplace, allowing employees to work remotely, from one of our offices, or a combination of the two depending on the needs of the role and team. At Lucid, we hold true to our core values of teamwork over ego, innovation in everything we do, individual empowerment, initiative, and ownership, and passion and excellence in every area. We value diverse perspectives and are dedicated to creating an environment that is respectful and inclusive for everyone.
We truly believe our people are our greatest asset. As an Executive Assistant, you will have broad administrative responsibility to support the Chief Financial Officer & Sr. Vice President of Finance, while enabling exceptional business results.
Who you are:
- A trusted advisor that maintains a high level of confidentiality and discretion
- A positive person with a "can-do" attitude and willingness to do whatever it takes to get great results
- An adept communicator who responds promptly and provides answers or analysis at a level deeper than the original request
- An outstanding liaison who handles personal contacts with finesse and diplomacy
- A multitasker who successfully manages, prioritizes, and executes against tight deadlines
- A positive influence on those around you with a passion for creating an inclusive work environment
Responsibilities:
- Ability to identify operational problems or process needs, and execute to make the supported department operate more effectively
- Ability to assess the needs of your executives and delegate to the correct leaders to ensure tasks are completed
- Plan, organize, and maintain multiple calendars
- Lead out high level projects and events from start to finish
- Set agendas, prepare presentations, take minutes, and note action items
- Email management, with ability to prioritize time sensitive matters
- Coordinate travel and manage travel budget for departments
- Maintain and reconcile expense reports, purchase requisitions, and contracts
- Organize meetings, events, off-sites, and luncheons
- Keep recurring operations running smoothly
Requirements:
- 4 years of executive support
- Previous experience working closely with C-level executives
- Strong cross-functional project management experience
- Experience managing data and compiling analysis for executive-level leadership
- Excellent use of grammar and punctuation
- Experience developing and fine-tuning processes
- Intermediate to advanced Excel skills
- While we operate in a hybrid work environment, this role is expected to have a strong in-office presence to support their executives, who are regularly in office
Preferred Qualifications:
- Knowledge of G-Suite preferred; understanding of Navan, Coupa, and Expensify is a bonus
- Experience working in high-tech or a high-growth environment preferred
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