What are the responsibilities and job description for the Bookkeeper / Accounting Associate position at Lucid Private Offices?
About Lucid Private Offices
Lucid Private Offices is the upscale alternative to casual coworking spaces and outdated executive suites. With locations across Dallas, Houston, Atlanta, and Phoenix, we offer private offices, team suites, meeting rooms, and virtual office memberships designed for driven professionals who don't settle for mediocrity. Our Dallas footprint spans multiple premier locations including Uptown, NorthPark, Mockingbird, and beyond — and we're continuing to grow.
About The Role
We are looking for a detail-oriented Bookkeeper to join our accounting team as we scale. This is an immediate hire as we expand our accounting department to support continued growth across our multi-location portfolio. This role sits at the intersection of day-to-day accounting operations and strategic financial reporting across 90 subsidiaries. You will directly manage a team of 2 accounting staff, overseeing their work and supporting their development.
What You'll Own
At Lucid Private Offices, you'll be joining a fast-growing, entrepreneurial company with a premium brand and a team that takes pride in doing things right. We offer a professional, upscale work environment and the opportunity to grow with a company that is rapidly expanding across major U.S. markets. Work with a fantastic community of 130 team members.
Benefits
Lucid Private Offices is the upscale alternative to casual coworking spaces and outdated executive suites. With locations across Dallas, Houston, Atlanta, and Phoenix, we offer private offices, team suites, meeting rooms, and virtual office memberships designed for driven professionals who don't settle for mediocrity. Our Dallas footprint spans multiple premier locations including Uptown, NorthPark, Mockingbird, and beyond — and we're continuing to grow.
About The Role
We are looking for a detail-oriented Bookkeeper to join our accounting team as we scale. This is an immediate hire as we expand our accounting department to support continued growth across our multi-location portfolio. This role sits at the intersection of day-to-day accounting operations and strategic financial reporting across 90 subsidiaries. You will directly manage a team of 2 accounting staff, overseeing their work and supporting their development.
What You'll Own
- Full-cycle bookkeeping across multiple locations and subsidiaries, with a goal of closing books by the 5th of each month
- Manage, mentor, and delegate to a team of 2 accounting staff members, reviewing their work for accuracy and completeness
- Accounts receivable and collections, including invoicing, customer portal
- management, bad debt tracking, and collections follow-up
- Accounts payable, including receipt management, vendor payments, and expense reconciliation
- Payroll coordination and support in Rippling
- Monthly P&L reporting by location
- Retainer processing, refunds, and move-out reconciliation
- Opex reconciliation across locations
- Credit card expense management and receipt compliance using Ramp
- Liaison with CPAs, banking partners, and insurance vendors
- IES (transitioning from QuickBooks Desktop — prior QuickBooks experience required for onboarding support)
- Ramp for expense management
- Rippling for payroll
- Zoho for some expenses
- Standard Microsoft Office / Google Workspace
- 3 years of bookkeeping or accounting experience, ideally in a multi-location or multi-entity environment (real estate, coworking, hospitality, or property management experience a plus)
- 1 years of experience supervising or managing accounting staff
- Strong QuickBooks Desktop experience (required — critical for systems transition support)
- Experience with or ability to quickly learn IES and Ramp
- Comfort working with 90 subsidiaries and tight monthly close deadlines
- Solid understanding of P&L statements, bad debt management, and collections processes
- Experience with bank reconciliations, processing fees, and working with banking partners
- Strong communicator who can manage multiple priorities and work cross-functionally with operations, payroll, and leadership
- Bonus: familiarity with SBA loans, tax deferral strategies, or experience supporting year-end tax planning
- Experience evaluating or implementing accounting software transitions
- Familiarity with level 3 card data and sales tax compliance
- Experience with Encore, Fintech, or similar banking/payment platforms
At Lucid Private Offices, you'll be joining a fast-growing, entrepreneurial company with a premium brand and a team that takes pride in doing things right. We offer a professional, upscale work environment and the opportunity to grow with a company that is rapidly expanding across major U.S. markets. Work with a fantastic community of 130 team members.
Benefits
- Medical, dental, and vision coverage
- 401(k) with company match
- PTO
- Profit-sharing opportunities