Administrative Assistant, Ling Science Center

Classification: Staff, Full-time, Hourly
Division: Academics
Department: Natural Sciences, Chemistry & Biochemistry, College of Science and Health Professions
Reports To: Chairs, Natural Science, Chemistry & Biochemistry; Dean of B. Ward Lane College of Science and Health Professions

Primary Function: Provides support to Department Chairs (2) and Dean; Ling Science Center Facilities Manager

Essential Functions: Serve as support to the Department Chairs and Dean. Builds and maintains Department Chairs’ and Dean’s calendars. Manages maintenance schedules for building and equipment. Coordinate day-to-day office services and related activities including faculty schedules, student workers, purchasing supplies and equipment in accordance with university purchasing policies and budgetary restrictions. Manage and maintain budgets. May participate as needed with special projects for the faculty within the sciences.

Major Duties:

• Manage information flow from the Department chairs
• Provide support to Chairs and Dean as needed
• Provide support to science faculty and staff as needed
• Answer phones and direct calls to appropriate area
• Responsible for standardization of office procedures
• Schedule appointments for Chairs and Advisors
• Manage faculty’s Bookings accounts
• Request purchase orders and reimbursements
• Manage credit card receipts and reports
• Record minutes at meetings for Natural Science, Chemistry & Biochemistry, and Dean
• Travel arrangements for conferences and departments
• Collect and deposit donations
• Manage operating and restricted budgets
• Maintain building calendar
• Oversee departmental websites and social media accounts
• Coordinate events for speakers, faculty, and staff functions
• Coordinate student recruitment events
• Order supplies as needed
• CERT committee member

Job Requirements

Knowledge, Skills and Abilities Required:

• Strong verbal and written communication skills
• Excellent customer service skills
• Knowledge of office practices and administrative procedures
• Skill in the use of standard office equipment and computer software including knowledge of Microsoft Office Suite
• Ability to drive locally for departmental errands
• Ability to communicate effectively over the phone and in person with students, staff, faculty, and administration
• Strong ability to manage multiple tasks and problem solve
• Ability to adapt to changes in the work environment
• Ability to maintain a high level of confidentiality is essential
• Must uphold and support the mission and core values of Lubbock Christian University

Education and Experience:

High school diploma or equivalency with 6 – 12 months job related experience. Experience in supervising the work of others is preferred but not required.

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

• The ability to sit and stand sporadically
• Must be ambulatory around campus and in buildings
• Frequently use wrist, hands and/or fingers to make small repetitive movements such as typing and picking up small objects
• Ability to talk frequently to convey detailed or important instructions or ideas accurately, loudly, or quickly
• Must be able to hear average or normal conversations and receive verbal information
• Occasionally required to lift supplies and/or move objects up to 25 pounds
• Visual abilities to prepare or proof documents or operate basic office equipment are necessary

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.