What are the responsibilities and job description for the Director of Purchasing position at ltcc?
Definition: Under the direction of the Vice President of Administrative Services, directs the daily operations of the District’s procurement activities, including the preparation, review and processing of District contracts, formal bids, requests for qualification (RFQ), requests for proposal (RFP), and purchase orders. Develops, implements and interprets policies and ensure compliance with applicable laws, policies, and regulations.Representative Duties: Directs the daily operations of the District’s purchasing activities, ensuring goods and services are procured in a timely and efficient manner in accordance with established agreements, state and federal laws, and District policies and procedures. Ensures the application of procurement best practices, risk mitigation, and effective buying strategies.Utilizes equity in procurement advancements by ensuring contracting and procurement opportunities are readily available to all eligible vendors and also work to remove barriers faced by underserved individuals and communities.Directs the development and preparation of bid specifications, RFQs, RFPs, purchase orders, and contracts for the purchase or rental of goods, contracted services, and/or other third-party contracts. Determines and selects appropriate contract requirements (i.e., deliverables, payment schedules, penalties, insurance requirements, dispute resolution procedures.) Ensures that bids and purchasing/contracting processes comply with up-to-date advertising and bidding requirements.Oversees the processing of Board agenda items requesting approval of contracts, resolutions, service agreements, and other procurement activities. Maintains contract files and accompanying documentation. Prepares quarterly summary reports.Develops, implements, and interprets policies. Ensures operating procedures are documented for all key procurement processes and updated for changes in policies, systems, or best practices. Resolves policy and procedural issues and makes exceptions as appropriate.Meets with and interviews vendors/suppliers/consultants to negotiate contract terms and conditions, as needed. Advises vendors of District policies and procedures. May organize product testing, demonstrations, and job walks for procurement projects.Tracks unit performance on procurement activities. Monitors buyer performance, customer satisfaction, supplier management, cost savings, green purchasing, and supplier diversity. Utilizes a data-driven approach to identify areas for improvement.Ensures negotiation of contract specifications, terms, and conditions protect the District from adverse risk. Facilitates the resolution of procurement problems and complex contractual terms. Provides guidance on contracts, formal bids, RFQs, RFPs, and purchasing issues. Interprets and explains applicable laws, regulations, codes, and policies to District management and staff. Confers with legal counsel as needed on contracting and purchasing issues. Represents the District in hearings as needed.Performs personnel functions (e.g. interviewing, evaluating, supervising, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget. Provide professional development opportunities for RSP staff to learn about, develop and practice equity advancing policies.Develops and prepares preliminary budgets for the unit. Analyzes financial data for trends and develops projections. Controls and authorizes expenditures in accordance with established limitations. Provides detailed financial status reports as needed.Establish department goals and objectives which are consistent with College policies; supervise assigned professional, managerial and support staff; present as needed; provide consultative services on departmental matters.Assist in the coordination of, procurement of materials, equipment, vehicle and tools related to areas of responsibility.Serves on a variety of district committees as requested or as they pertain to purchasing. Participates in district all-staff events including but not limited to all campus team building day, convocation, state of the college address, senior day, and graduation.Other Duties:Perform related duties as assigned.
