Executive Administrator

Job Details

Description

Quantum delivers end-to-end data management solutions designed for the AI era. With over four decades of experience, our data platform has allowed customers to extract the maximum value from their unique, unstructured data. From high-performance ingest that powers AI applications and demanding data-intensive workloads, to massive, durable data lakes to fuel AI models, Quantum delivers the most comprehensive and cost-efficient solutions. Leading organizations in life sciences, government, media and entertainment, research, and industrial technology trust Quantum with their most valuable asset – their data. Quantum is listed on Nasdaq (QMCO). For more information visit www.quantum.com.

This multifaceted role serves as a key partner and direct Executive Administrator to the CEO, while also providing strategic and operational support to the CEO’s leadership team, including the Chief Revenue Officer and Chief Product Officer. Additionally, the position oversees office management for the Centennial, CO location, ensuring smooth day-to-day operations and fostering a collaborative work environment.

The ideal candidate is highly organized, proactive, and thrives in a dynamic environment with multiple priorities. This role requires exceptional discretion, strong communication skills, and the ability to manage complex tasks with minimal supervision.

Key Responsibilities

Executive Support

• Serve as the primary administrative partner to the CEO, managing calendars, scheduling meetings, and prioritizing competing demands.
• Coordinate complex travel arrangements and prepare itineraries, briefing materials, and expense reports.
• Screen and respond to communications on behalf of the CEO with professionalism and confidentiality.
• Prepare presentations, reports, and correspondence for executive meetings and external engagements.
  
  

Leadership Team Support

• Provide administrative and project coordination support to the CRO and CPO.
• Assist with leadership team meetings, including agenda preparation, materials distribution, and follow-up on action items.
• Facilitate cross-functional communication and ensure alignment on priorities.
  
  

Junior Chief Of Staff Functions

• Act as a strategic partner to the CEO by tracking key initiatives, deadlines, and deliverables.
• Conduct research, compile data, and prepare summaries or recommendations for executive decision-making.
• Support special projects and organizational priorities, ensuring timely execution and stakeholder engagement.
  
  

Office Management

• Serve as the on-site contact for employees, ensuring a welcoming and productive environment.
• Partner with local management and facilities teams to maintain an efficient, collaborative workspace.
• Ensure office supplies are stocked and available as needed.
• Oversee the Executive Briefing Center (EBC) to ensure it is clean, stocked, and ready for use at all times.
• Support local staff in keeping the facility prepared for guests, visitors, employees, and vendors.
• Coordinate with internal teams to address any facility-related issues promptly.
  
  

Qualifications

• Bachelor’s degree or equivalent experience.
• 5 years of experience in executive administration, office management, or similar roles; experience supporting C-level executives preferred.
• Strong organizational and project management skills with the ability to handle multiple priorities.
• Excellent written and verbal communication skills.
• High level of integrity and discretion in handling confidential information.
• Proficiency in Microsoft Office 365 and collaboration tools.
• Ability to work on-site 3–5 days per week in Centennial, CO.
  
  

Preferred Attributes

• Proactive problem-solver with strong judgment and adaptability.
• Comfortable working in a fast-paced environment with shifting priorities.
• Collaborative mindset and ability to build relationships across all levels of the organization.
  
  

Quantum provides a diverse portfolio of health plans for medical and prescription, dental, vision, life, disability, and supplemental medical insurance options. We also support our team members’ efforts to develop and maintain a healthy lifestyle through reimbursement and educational programs. Quantum offers a company-matched 401(k) plan to help employees save for retirement in a tax-advantaged way. We also have an Employee Stock Purchase Program for purchasing Quantum stock at a discounted rate.

Anticipated Salary Range: $90,000 to $120,000 for qualified applicants.

The above pay range represents Quantum's good faith and reasonable estimate of possible compensation at the time of posting. Pay within the range will be based on a variety of factors, including but not limited to, relevant experience, knowledge/education, skills/abilities, internal equity, and budgetary considerations.