ADMINISTRATIVE ASSISTANT II

About LSI

LSI is an employee-owned company that employs dynamic teams of professionals – people with the finest technical expertise, a level of passionate creativity, and a truly visionary outlook who deliver innovative training solutions that exceed our customers’ expectations. Everyone at LSI has a personal stake in our success.  LSI has over 400 training support experts, engineers, and craftsmen on staff who develop state-of-the-art high-fidelity training devices, complex computer-based, highly interactive distributed learning products, and comprehensive, dynamic technical publications. LSI employee-owners collaborate to deliver training products and services for a myriad of programs and customers, using leading-edge technology and proven processes.

Mission

Our mission is to prepare our military and allies to be battle-ready through cutting-edge training products and services.

Vision

Our vision is to be the premier provider of military training solutions, renowned for our innovation and excellence. Through employee-ownership and teamwork, we will shape a future where every military service member is equipped to succeed in their mission.

Guiding Principles

ESOP Sustainability: We do everything within our control to meet project budgets and schedules, so our ESOP prospers.

Take Ownership: Each Employee-Owner takes ownership at the individual level for their words, actions, and results. Individual ownership breeds accountability. Accountability breeds trust.  When we hold ourselves accountable and trust our fellow employee-owners to do the same, we realize success. 

Clear Communication: We project confidence in our communication using unambiguous language and providing clear purpose and direction.

Pursuit of Excellence: We aggressively pursue continuous improvement both as teams and individual employee-owners. We strive to get better every day. There is no room for mediocrity.

Pride in Our Work: We know the value of our work and are proud of what we produce.

Customer Focus: Customers are both internal and external and we strive to give both our best efforts.

Assume Positive Intent: Assume others are well-intentioned in their actions and seek additional information about the circumstances to help solve problems. Assuming positive intent in all interactions is the key to building strong teams and working together to solve problems.

One Voice: Every Employee-Owner is expected to speak up if they have an idea for improvement or if they disagree with a potential course of action. Once a decision is made, the entire team commits to it and moves forward with one voice.

Apply: https://www.lsijax.com/careers/

General Summary

The Administrative Assistant II provides administrative support duties for Directors and Vice Presidents.

Essential Job Functions

• Maintains technical documentation, end of month reports, visit authorizations, cover letters and reports of conferences and customer visits.
• Coordinates administrative support programs and activities, as directed by management.
• Formats, proofreads, and edits correspondence, reports, manuscripts, and other necessary material under supervision of Director.
• Reviews outgoing material for accuracy, completeness, dates, and signatures.
• Types technical reports, papers, and other project documentation in a variety of formats as required.
• Demonstrates proper business etiquette while interfacing with telephone callers, visitors, clients, vendors, Department Director, and company personnel.
• Monitors and maintains meeting and conference room schedules.
• Orders supplies and refreshments for meetings.
• Coordinates reproduction and assembly of deliverables: copying, material assembly collating, page checking and book binding.
• Responsible for adhering to Purchasing Card expense limitations and submitting log and receipts to Accounts Payable in a timely manner.
• Maintains filing and archive system for contract documentation.
• Orders office supplies for department personnel and general department requirements.
• Sorts, distributes, and tracks department's mail.
• May be required to answer phones for Vice President or Director.
• May serve as a mentor to lower-level Administrative Assistants.
• Exercises discretionary handling of Government materials, company proprietary information, sensitive material(s) and any end items used for training.
• Must be aware of International Traffic in Arms Regulation (ITAR) restrictions on export of military hardware and training services.
• Must be aware of Controlled Unclassified Information (CUI) and security classifications as outlined in the National Industrial Security Program Operating Manual (NISPOM).
• Must be capable of safely handling government-furnished equipment and materials.
• Must be available to work a standard weekly schedule with overtime as required.
• Perform other duties as assigned.

Supervisory Responsibilities

• None

Knowledge, Skills, and Abilities

• Must possess intermediate level knowledge of automation tools including Windows based word processing, spreadsheets, databases, and presentation graphics system software (Word, PowerPoint, Excel).
• Must demonstrate effective business etiquette skills to communicate effectively with employees and managers, customers, and visitors.
• Ability to communicate effectively, both oral and in writing.
• Work requires continuous attention to detail in composing, typing and proofreading materials.
• Must be able to obtain a security clearance when required by the contract.

Education and Experience

• High School diploma or GED equivalent.
• Associate degree preferred.
• Four (4) years administrative assistant experience required. Three (3) years in an administrative assistant role while employed at LSI strongly preferred.