Client Service Associate/Executive Assistant

As a Client Service Associate, you will directly support the daily business operations of a growing Private Wealth Advisory practice based in San Diego through calendar management, direct client service, meeting management, and collaborative projects. All assigned projects will help drive practice growth and foster a vibrant, immersive client experience for high-net-worth families, individuals, and organizations.

With an enthusiastic yet methodical approach to client service, business processing, and office management you seamlessly and strategically engage with both the client-facing sector of the business and the business processing components of private wealth management and financial planning.

Responsibilities include, but are not limited to:

• Pre-appointment preparation for all Financial Advisors
• Post-appointment follow-up/processing for all Financial Advisors
• Manage the office, greeting clients and visitors with a friendly and professional demeanor.
• Track client onboarding process and new client experience, incorporating both in-person and digital components
• Create applications and process new business
• Maintain compliant records, office reporting requirements, and business correspondence
• Proactive client service updates
• Completing client trade requests for all Financial Advisors
• Schedule appointments for Financial Advisors
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Client Fly-bys requiring prep and follow-up
• Aiding in marketing campaigns, such as seminars and client appreciation events
• Working daily in Microsoft Office (Particularly MS Excel & MS Outlook)
• Working daily in Adobe Acrobat
• Follow-up calls to clients to obtain additional information

Requirements

• Ideal, but not required: Have or be able to obtain federal and state licenses and registrations for securities, including Series 7, Series 66, and State Life, Accident, and Health insurance licenses within 2 years of hiring.
• Must be proficient in Microsoft Office (Particularly MS Excel & MS Outlook)
• Technology skills preferred
• Excellent time management skills and the ability to prioritize work
• Must be proficient in Adobe Acrobat
• Excellent communication skills, with the ability to collaborate and maintain positive relationships with financial professionals, staff, and clients
• Strong organizational skills with the ability to multi-task
• Commitment to providing high-quality customer service and adhering to regulatory requirements and compliance standards
• Attention to detail and being able to think on your feet

Where you’ll go

• Opportunities for career advancement in management or advisory roles
• Ability to pursue licensing training and/or professional designation programs

Experience:

Financial Services: 2 years (Preferred)

Job Types: Full-time, Contract

Salary: $50,000-$65,000 a year.

Benefits:

• Health insurance
• Paid time off
• Retirement plan (matching)
• Dental Insurance
• Professional development assistance

Schedule:

8-hour shift

Supplemental pay types:

Bonus pay

Experience:

Financial services (preferably with a broker-dealer): 2 years (Preferred)

License/Certification:

Series 6, 7 or 63 (Preferred)

Work Location: One location