Experienced administrative assistant Construction Company

Job Overview
We are seeking an experienced Administrative Assistant to support our construction company’s office operations. The ideal candidate will be highly organized, detail-oriented, and proficient in various office management tasks. This role requires strong communication skills, technical proficiency, and the ability to handle multiple responsibilities efficiently. Bilingual abilities and prior experience in office or clerical work within a construction or related environment are highly valued. The Administrative Assistant will serve as a key point of contact for clients, vendors, and team members, ensuring smooth daily operations and excellent customer service.

Duties

• Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Schedule appointments, meetings, and project deadlines using calendar management tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of project files and administrative records
• Utilize QuickBooks for bookkeeping, invoicing, and financial record keeping
• Handle office correspondence via email and Google Workspace applications, maintaining clear communication channels
• Support office management tasks such as supply ordering, inventory tracking, and maintaining office equipment
• Provide customer support by addressing inquiries promptly and professionally
• Assist with typing reports, preparing presentations using Microsoft Office Suite, and supporting project documentation needs
• Maintain organization of digital files and physical documents to ensure easy retrieval
• Support personal assistant duties as needed, including managing schedules and coordinating logistics for team members

Experience

• Prior administrative experience in a construction company or related industry preferred
• Proven proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry skills
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent phone etiquette with experience managing multi-line phone systems
• Bilingual abilities (English/Spanish or other languages) are a plus but not required
• Office management or clerical experience including filing, proofreading, calendar management, and customer service is preferred
• Personal assistant or medical/dental receptionist experience will be considered advantageous

This position offers an opportunity to work in a dynamic construction environment where your organizational skills will directly contribute to project success. The ideal candidate will demonstrate professionalism, efficiency, and a proactive approach to administrative support.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Work Location: In person

Salary : $20 - $30