Administrative Assistant

Employment Type

Full time

Shift

Description:

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital.

If you’re passionate about delivering exceptional care and making a difference in the lives of our communities, join the Loyola team as an Administrative Assistant and become Loyola Strong!

What You'll Do

The Administrative Assistant plays a critical role in ensuring smooth office operations by performing a variety of administrative duties to support leadership and departmental functions. Working under the direction of an Associate Professor, this role requires setting priorities, managing calendars, and coordinating various tasks efficiently. The Administrative Assistant typically supports an Associate Professor, Department Administrator and Department Coordinator.

This position offers an opportunity to contribute to a dynamic healthcare environment, supporting essential functions that ensure the smooth operation of the Primary Care Department.

Key Responsibilities

Administrative Support:

• Coordinate schedules, manage calendars, and organize weekly meetings.
• Perform data entry and compile information to generate reports. Critical thinking and time management are essential.
• Communication: Draft, review, and edit professional correspondence, announcements, and other written
• materials with accuracy and professionalism.
• Budget, Inventory, and Equipment Management:
• Prepare check requisitions, purchase orders, and expense reports.
• Maintain office inventory by ordering supplies and managing department maintenance needs through work order coordination.
  
  

We Offer

• Benefits starting Day One
• DailyPay – work today, get paid today
• Tuition Reimbursement
• Competitive compensation
• 403(b) with employer match
• Career growth opportunities
  
  

Education

What you’ll need for this job:

• Required: High School Diploma with relevant work experience or equivalent training.
  
  

Preferred: Completion of 2–3 years of college with an administrative or technical background.

Experience

• Required: 3–5 years of administrative experience.
• Preferred: 6–10 years of administrative experience.
  
  

Skills And Abilities

• Strong written and verbal communication skills.
• Excellent organizational, time management, and office coordination skills.
• Effective problem-solving abilities and attention to detail.
• Ability to manage multiple projects independently and prioritize effectively.
  
  

Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and similar applications

Pay Range: $17.30 - $26.81 per hour

Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar role

Benefits

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Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.