Executive Assistant to Chief Executive Officer

We are seeking a highly organized and proactive Executive Assistant to provide top-tier administrative support to our CEO, Levi Lanzrath. The ideal candidate is a master of efficiency, a detail-oriented problem-solver, and an excellent communicator who can handle multiple priorities in a fast-paced environment.

Administrative Support

• Manage calendars and schedule appointments, meetings, and travel itineraries.
• Draft, edit, and proofread emails, reports, and other communication on behalf of the executive.
• Track and organize expenses and process expense reports.
• Capture, hone, and project the executive's tone, morals, and messaging.

Meeting Coordination

• Plan, coordinate, and prepare materials for meetings (e.g., agendas, presentations, minutes).
• Assist with meeting logistics such as reserving conference rooms, preparing video/conference call setups, and arranging details as needed.

Communication & Correspondence

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Screen, prioritize, and handle incoming calls, emails, and requests.
• Draft and distribute internal and external communications with confidentiality and professionalism.

Project Management

• Collaborate with various departments to ensure timely completion of projects and initiatives.
• Track deadlines, deliverables, and follow-up on outstanding items.
• Conduct research, compile data, and prepare presentations or reports as needed.

Travel Arrangements

• Arrange complex and detailed travel plans (domestic and international) including itineraries, flights, hotels, and ground transportation.
• Maintain travel schedules, handle last-minute changes, and ensure all necessary documents (e.g., passports, visas) are in order. This applies to both the CEO, and employees of the company during travel periods. 

Office Management & Other Duties

• Maintain an organized filing system of paper and electronic documents.
• Order supplies and ensure equipment is properly maintained.
• Handle special projects and ad hoc tasks as assigned by the executive.

• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools (e.g., Asana, Trello) and/or communication platforms (e.g., Slack) is a plus.

• Soft Skills:
• Exceptional organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving capabilities.
• Discretion in handling confidential information often.
• Ability to work independently as well as collaboratively.
• Technologically proficient and highly resourceful. Not afraid to take proactive action. 

• Proactive & Resourceful: Takes initiative to anticipate needs and address issues before they become problems.
• Flexible & Adaptable: Thrives in a changing environment and can pivot quickly when priorities shift.
• Professional & Personable: Maintains a poised, polished demeanor; excels at building positive relationships with colleagues and clients. Listens to the CEO’s morals, messaging, and personality, and projects it on behalf of them. 
• Team Player: Works seamlessly with other administrative staff and cross-functional teams.

• Location: This role is based in Arvada, Colorado, with the possibility of occasional remote work.
• Hours: Standard business hours (Monday–Friday), with occasional after-hours or weekend work to support time-sensitive projects or last-minute changes to executive schedules.
• Travel: Some local and domestic travel may be required to provide on-site support for off-site meetings or events.