Medical Records Clerk 1

POSITION TITLE: Medical Records Clerk I

JOB TYPE: Full Time
Reports to: Chief Ancillary Services Officer
Classification: UFCW, Non-Exempt
Supervisory: none
Last Revised/Reviewed/ Approved by HR: 11/12/2024
JOB SUMMARY:
The Medical Records Clerk I is responsible for performing the day-to-day clerical functions within the department, including, but not limited to, responding to requests for release of information, phone answering, chart retrieval and scanning and indexing documents to the EMR, to meet the needs of the physician and hospital.
ESSENTIAL DUTIES:
1. Make rounds – go to each department to pick up records and paperwork and/or drop off inner office mail and Medical Records requests for information in a timely manner.
2. Answers telephone and questions as they relate to medical records policies and procedures in a courteous and professional manner.
3. Serve as back up for Clerk II position including recording the admissions and discharges onto the census log. This includes calculating and distributing daily, monthly, and annual death reports in a timely manner.
4. Serve as back up for Clerk II position including reviewing patient record using EMR to verify chart completion. Record deficiencies in the EMR as appropriate.
5. Scan, record documents, release of information forms and records from a patient’s visit to the date of service.
6. Serve as back up to Clerk II position for generation of physician delinquency reports weekly.
7. Deliver ED physician delinquency reports daily.
8. Process all requests for information in accordance with department standards time frame.
9. Enter data into the computer accurately per policy and procedures for particular tasks.
10. Operates copy machine.
11. Operation of fax machine.
12. Operates scanner.
13. Perform other duties as assigned
QUALIFICATION REQUIREMENTS:
Education and License:
High School Diploma or equivalent, preferred.
Certifications:
None
Experience:
Previous work in an office setting, preferred.
Additional Qualifications:
1. Must be able to spend extended periods of time sitting at a computer.
2. Must be able to concentrate and work well with external distractions and constant interruptions.
3. Knowledge of HIPAA compliance.
4. Good verbal and written skills.
5. Ability to work independently.
6. Computer competency: Microsoft Word, Microsoft Excel.
7. Familiarity with other software, as implemented.
8. Must have the ability to work well with others as a team.
9. Must be able to follow written and/or oral directions with specific attention to detail with a release of information.
10. Must maintain patient confidentiality.
WORK ENVIRONMENT:
Works indoors in an office environment.
PHYSICAL DEMANDS:
Frequent use of computer and phone, and other standard office machines. Must be able to stand, sit,
stoop, twist, kneel, reach, push, pull using proper body mechanics and move/lift varying amounts of
weight to a maximum of 20 lbs.

This is a full-time position and is eligible for medical, dental, vision and prescription insurance.