What are the responsibilities and job description for the Lower Pioneer Valley Educational Collaborative - Assistant Director of Finance (LPVEC) position at Lower Pioneer Valley Educational Collaborative?
The Assistant Director of Finance is a full-time, 260-day position that supports the Director of Finance and Operations in the day-to-day management and oversight of the organization’s financial operations. This role plays a key part in ensuring accurate financial reporting, regulatory compliance, and effective fiscal management. The Assistant Director will assist with day-to-day business office operations and key financial functions.
1. The Assistant Director of Finance shall assist the Director of Finance and Operations with the day-to-day management of the collaborative’s financial operations.
2. Assists in the collection, safekeeping, and distribution of all funds, including accounts receivable, accounts payable, warrant review and delivery, and the general ledger with accompanying journals.
3. Records details of financial activities in journals and sub-ledgers from original sources; reconciles accounts and individual ledgers; and, when necessary, makes corrections in the accounting system.
4. Makes recommendations for accounting policies and procedures to keep the financials in compliance with state and federal rules, regulations, guidelines, and generally accepted accounting principles and standards.
5. Assists with fiscal modeling, trend analysis, forecasting, data collection, and projection for annual budget development and management, as well as ongoing fiscal matters.
6. Assists with reconciliation and records State and Federal reports, including MTRS and State retirement.
7. Prepares monthly bank reconciliation for all accounts.
8. Serves as the payroll backup for the Payroll and Benefits Coordinator during their absence.
9. Manages grant activities and financial reimbursements.
10. Maintains and compiles supporting grant materials in accordance with the guidelines.
11. Researches and answers inquiries from various constituents regarding financial activities, leases, and general accounting.
12. Serves as liaison with member school districts/town accountants to facilitate payments to support adequate cash flow.
13. Assists external auditors in performing fiscal and/or compliance audits.
14. Maintains internal controls and ensures compliance with applicable regulations and reporting requirements.
15. Attends conferences, seminars, and workshops as required by the Director of Finance and Operations to support ongoing learning and professional development.
16. Contributes to office cross-training efforts to maintain continuity and service quality for internal and external customers.
17. Performs any additional general office duties as determined by the Executive Director or the Director of Finance and Operations.
18. Performs other related duties as assigned by the Director of Finance and Operations to ensure the department's efficient and effective operation.
MINIMUM REQUIREMENTS:
-Regular and punctual attendance at work.
-Must have the ability to work additional hours as needed due to workload demands.
-Possess strong verbal and written communication skills and deliver exceptional customer service to staff members, Districts, and the
community, serving individuals from diverse backgrounds and experiences.
-Must be able to demonstrate a high level of accuracy and attention to detail.
-Have the proven ability to calculate, post, and manage accounting figures and financial records.
-Possess experience with Tyler Technologies Enterprise ERP (Munis) or comparable financial systems is highly desirable.
-Demonstrated ability to work independently or collaboratively as part of a team.
-Such alternatives to the above qualifications as the LPVEC Board of Directors may deem appropriate and acceptable.
Salary : $76,470 - $88,180