What are the responsibilities and job description for the Accounts Payable Specialist position at Lower Pioneer Valley Educational Collaborative?
SUMMARY OF POSITION:
The Accounts Payable Specialist is responsible for accurately processing, recording, and maintaining all financial transactions related to accounts payable for the Lower Pioneer Valley Educational Collaborative. This role supports district-wide fiscal operations by ensuring timely payments, maintaining compliance with internal and external financial procedures, and serving as the point of contact for vendors and staff regarding payables.
POSITION OVERVIEW:
•Facilitates accounts payable through warrant preparation, etc., for the LPVEC, i.e., purchase orders and invoices.
•Codes, inputs, balances, and posts invoices and reimbursements into the financial software system.
•Ensures compliance with IRS and procurement guidelines and regulations.
•Tracks and records capital assets per policies and guidelines.
•Compiles information/data for auditors for the annual external audit.
•Resolve invoice/vendor issues.
•Perform high levels of customer service to ensure open communication with staff and vendors
•Processing and distribution of accounts payable reports.
•File and maintain financial accounts payable files.
•Monitors vendor purchasing cards. Log purchasing cards in and out for tracking purposes.
•Prepares and distributes annual 1099 and 1096 forms, as well as electronic files.
•Assists with departmental workload overflow.
•Performs any additional general office duties as determined by the Director of Finance
•Display the highest ethical and professional behavior in working with vendors, school personnel,
co-workers, and members of the community.
•Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and
grooming, and an effective work ethic.
•Maintain confidentiality of records and information gained, as part of exercising professional duties,
about children, their families, and other employees.
•Orders checks, 1099 forms, and supplies required for this position.
•Serves as backup for the Accounts Receivable Specialist position.
•Attends work regularly and punctually.
•Attends staff meetings.
•Perform other related duties as assigned by the supervisor and/or the director to ensure the efficient &
effective functioning of the department.
Salary : $52,327 - $72,141