What are the responsibilities and job description for the Anticipated Building Secretary position at Lower Dauphin School District?
- Job Description
- Overview
- Lead and support an Elementary school office. The employee who holds this position will be a part of the Salaried Classified Employee Group. The Elementary Secretary will be evaluated and supervised by the Building Principal.
- Essential Functions
- Maintain confidentiality and building safety procedures at all times
- Serve as the school’s first point of contact in person, on the phone, and via e-mail
- Be responsible for student accounting, attendance, scheduling, and end of year reports in PowerSchool
- Prepare and distribute staff and student communications
- Maintain student files
- Partner with payroll to ensure all timesheets are submitted for each pay period and reconciled with Payroll Coordinator
- Review staffing levels each school day and reconcile all absences in leave of absence system (Aesop)
- Partner with transportation to ensure all student information is correct, communicate daily transportation issues/changes, and organize field trip transportation
- Collect and deposit field trip money, maintain accounting for the building’s petty cash fund, and submit all purchase orders for payment through FIS
- Order, inventory, and distribute all building supplies
- Manage office processes including, but not limited to: filing, processing outgoing mail, attendance, copiers, building maintenance work order submission, etc.
- Complete daily responsibilities including, but not limited to: lunch counts, morning/afternoon announcements, safety drills, etc.
- Support kindergarten registration process for assigned building
- Prepare and support the yearly testing process
- Complete documentation associated with enrollments and coordinate meetings, tours, and technology needs for new students
- Assist in student withdrawal process and transfers to other schools
- Maintain and facilitate documentation for lunch benefits including application submission, documentation tracking and district communication regarding benefits and outstanding collections
- Perform other similar duties as assigned by the Building Principal and/or Superintendent of Schools
- Overview
- Job Requirements
-
Basic Qualifications
- Must be 18 years of age or older.
- High School Diploma or equivalent.
- A minimum of three (3) years experience working in an office setting, preferably in a school.
- Proven experience working daily on a computer.
- Computer programs associated with this position include, but are not limited to: PowerSchool, Aesop, Google Docs, FIS, Infosnap, Microsoft Office (Outlook, Excel, Word, Publisher, Powerpoint), and social media websites.
- Additional Qualifications
- Strives to maintain professional, cooperative, and respectful relationships with all other District employees.
- Serve as a pleasant, helpful, and positive representative of Lower Dauphin School District in all interactions with the community.
- Must possess excellent interpersonal skills and be cooperative, congenial, service oriented, and a team player along with the ability to work with frequent interruptions and under sometimes stressful conditions.
- Must have the ability to organize, prioritize and multi-task, communicate clearly and effectively, work independently, exercise good judgment and follow written and verbal directions.
- Physical Demands
- Ability to stand and sit for extended periods of time.
- Ability to type and use both hands for grasping and repetitive motions.
- Some bending and twisting of the body required.
- Ability to lift/carry no more than 15 lbs. independently.
- Visual and audio acuity including ability to read computer screens and written documents.
- Ability to use the telephone and speak clearly and distinctly.
- Work Environment
- Typical office setting subject to inside and outside environmental conditions.
-
Basic Qualifications
- Salary: $34,073.00 per year.
JobID: 300
Position Type:
Secretarial/Clerical/Secretary
Secretarial/Clerical/Secretary
Date Posted:
4/25/2025
4/25/2025
Location:
South Hanover Elementary School
South Hanover Elementary School
Salary : $34,073
