Event Management Coordinator

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Job Posting Title: Event Management Coordinator Position Type: Professional / Unclassified Department: LSUAM FA - Ops - AS - Events and Promotions (Jennifer Doerfler (00017884)) Work Location: 0310 LSU Student Union Pay Grade: Professional Hourly Job Description: Job Summary Responsible for scheduling meetings and events within the facilities maintained by LSU Auxiliary Services; for communicating University and Departmental policies and procedures with current and potential clients; for assisting clients with necessary approvals; for determining billing categories and facilitating the billing and payment processes; and for supervising the Event Management student employees. Job Responsibilities The Event Management Coordinators are responsible for managing the calendar of all events and meetings in spaces maintained by LSU Auxiliary Services. The Event Management team is responsible for overseeing the accuracy of the event management scheduling software, communicating University and Departmental policies, assisting clients with necessary approvals, determine billing categories, soliciting feedback from clients, and overall assisting clients with confirming their activities in our facilities. This position is specifically responsible for scheduling and communicating with departments and off-campus organizations. 40% This position obtains set up needs from clients for meetings and events within facilities maintained by LSU Auxiliary Services. For larger events, this could include coordinating a production meeting with the client to ensure a successful event. This position is responsible for creating and distributing appropriate communications, including diagrams and task lists, for appropriate staff or student employees. 20% This position serves as a liaison between clients and appropriate staff or student employees. To ensure a smooth operation and execution of events, this position communicates client expectations to staff setting up the events and also communications staff capabilities to clients. 10% This position determines appropriate billing category of client and event based on University and Departmental policy. This position will craft and communicate final billing invoices and work closely with the Auxiliary Services business team on processing payments and maintaining up-to-date payment records. This position also facilitates contracts and facility use agreements for off-campus organizations hosting events within our spaces. 15% This position is responsible for recruiting, training, supervising, and evaluating the Event Management student employees. These students are responsible for maintaining appropriate customer service and general administrative support. 10% Other duties as assigned. 5% Minimum Qualifications: Bachelor's Preferred Qualifications: Bachelor's with related experience in event management, event services, event coordination, event production, or event specific administrative work as a professional staff member or student employee Additional Job Description: Special Instructions: An offer of employment is contingent upon a satisfactory pre-employment background check and physical. Salary will be commensurate with qualifications and experience. A copy of your transcript(s) may be attached to your application (if available). However, official transcripts are required prior to hire. Please provide your resume and three professional references including name, title, email address, and phone number. Posting Date: June 12, 2023 Closing Date (Open Until Filled if No Date Specified): June 26, 2023 Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check. Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more! Remote Work - Positions approved to work remotely outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement. Essential Position (Y/N): LSU is an Equal Opportunity Employer: LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s Diversity Statement and Roadmap. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (hr@lsu.edu). HCM Contact Information: Questions or concerns can be directed to the LSU Human Resources Management Office at 225-578-8200 or emailed HR@lsu.edu LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.