Accounting Coordinator - LEH

NATURE AND SCOPE OF POSITION

The Accounting Coordinator is a member of the finance division and is responsible for accounting activities for LEH and PRIME TIME Head Start. Our ideal candidate will be a positive self-motivated critical thinker and problem solver. As the Acct Coordinator, you will work closely with the finance team and be responsible for managing day-to-day accounting transactions, accurately tracking expenses, and handling day to day general ledger transactions. This position will support monthly and year end closing of books.  We are looking for someone with a sense of humor, love of deadlines, attention to detail, outstanding communication and writing skills, the ability to prioritize and manage multiple projects simultaneously, and the ability to be flexible.  

PRIMARY QUALIFICATIONS

Education:

• Bachelor’s Degree in Finance, Accounting, or Economics from an accredited four-year university is required.

Work Experience:

• 1-3 year of experience working in finance and/or accounting. 
• Expert knowledge in accounting systems like QuickBooks and Intaact.  
• Not-for-profit experience highly desired. 

Core Skills:

• Advanced MS Excel skills.
• Ability to use mathematics to solve problems. 
• Proficiency in identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts. 
• Highest standards of accuracy. 
• Ability to work independently as well as collaboratively with colleagues and partners. 
• Excellent oral and written communication skills. 
• High degree of integrity and work ethic.
• Aptitude to engage in positive public interaction.

Preferred Skills and Competencies 

• Communicates effectively and appropriately so others will understand. 
• Adjusts quickly and effectively to changing conditions and demands. 
• Has established a track record of producing work that is highly accurate, demonstrates attention to detail and reflects well on the organization. 
• Understands the role of the Finance team as a service to the mission and program activities of the LEH.
• Takes a proactive approach to anticipating and preventing problems.  

Other Considerations

• LEH is a statewide organization; travel is required.

ESSENTIAL-

• Keep a list of monthly utility bills for all sites and ensure bills are captured and organized
• Keep a list of other monthly bills for all sites and ensure bills are captured and organized
• Enter new vendors and keep W-9s on file
• Handle the setup of electronic payments with vendors
• Catalog and keep all bank deposits
• Keep track of due dates and invoices that might become past due
• Capture electronic bank activity (auto-pays and ACHs) on a weekly basis
• Keep track of outstanding checks and stale/voided checks
• Contact vendors to ensure new payment is corrected if necessary
• Update vendors with credits and track with future invoices
• Resolve open invoices/statements with vendors
• Organize bank statements, credit card statements, and any other trustee statements
• File quarterly sales tax forms
• Review and keep up to date W-9s and contact information for vendors
• Review the “misc. expense” account and make re-allocations as necessary 
• Respond to staff questions about invoices/vendors
• Enter data, maintain records and create reports and financial statements
• Process accounts receivable/payable
• Provide back-up to payroll if needed

MARGINAL-

• Provide courteous and prompt service to all internal and external clients. Prioritize and address requests and assignments in a professional manner to develop cooperative relationships and to ensure confidentiality is assured. 
• Assist co-workers in the completion of tasks and assignments to ensure continuity of service.  Orient new co-workers and actively support teamwork throughout the organization. 

• Perform other duties as required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger motions, stoop, kneel, crouch or crawl, talk or hear, taste or smell.  The employee must occasionally lift and/or move up to 25 to 40 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is exposed to weather and internal climate conditions prevalent at the time.  The work environment is considered to be that of a normal business/office operation.  The noise level in the work environment is usually moderate.

EQUAL OPPORTUNITY EMPLOYER 

Louisiana Endowment for the Humanities is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, disability, age, veteran status, creed, ancestry, marital status or sexual orientation, gender identification, genetic information, atypical hereditary cellular or blood trait, marital status, citizenship status, victims of domestic violence, or any other protected category.