Executive Assistant

POSITION SUMMARY: Provides high-level operational and executive support to the ED/CEO; responsible for logistics and preparation of board meetings and board events

PRIMARY FUNCTIONS

• Manage CEO schedule, appointments, and meeting logistics, ensuring all materials are prepared and follow-ups are tracked. Track key organizational deadlines and priorities.
• Organize CEO-led committee meetings and coordinate follow-up across all board and staff committees, including agenda development, minutes, reporting, and in-person/virtual logistics.
• Coordinate logistics and prepare for board meetings/events (leadership orientation, dinners, luncheons, special projects, other executive events) including document preparation, meeting logistics and procurement of other assets required.
• Draft, review, and manage correspondence, presentations, and documents for the CEO, maintaining well-organized digital and physical archives.
• Maintain executive office records by organizing and filing correspondence, project folders, board reports and materials, staff reports and meeting minutes.
• Manage travel for ED/CEO
• Serve as liaison on behalf of the CEO to board members and external partners, ensuring timely communication and operational follow-through.
• Performs other related duties as assigned by ED.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent comprehension and communication skills.
• Ability to exercise good judgement and self-control.
• Proficient and knowledgeable in computer applications/systems including Microsoft Office and other office-related software tools (e.g. Adobe Acrobat, Teams, Zoom); and database software.
• Excellent organizational and time-management skills.
• Excellent attention to detail skills.
• Ability to interact professionally and maintain effective and positive working relationships with superiors, coworkers, and members.
• Exhibit professionalism in all aspects.
• Demonstrated ability to operate safely in the workplace.

MINIMUM QUALIFICATIONS

• Associates degree or higher
• 3 years of experience in administrative or managerial support roles with executive support level responsibilities; nonprofit experience a plus.
• Event planning experience.
• Proofreading and writing skills, including proper English usage, spelling, grammar, punctuation, and business correspondence formatting.
• Ability to handle sensitive information with confidentiality.

ADDITIONAL QUALIFICATIONS

• Excellent communication and customer service skills.
• Ability to be flexible and responsive to an evolving work environment.

PHYSICAL DEMANDS

Reasonable accommodation may be made for individuals with medical limitations or disabilities to perform the essential functions.

• Sitting for long periods of time.
• Ability to see and hear well (naturally or with correction).
• Ability to work in a constant state of alertness safe manner.

WORK ENVIRONMENT

The work environment is characteristic of a professional office setting. Work is performed onsite with remote working capabilities offered per discretion of the CEO.

Pay: $60,000.00 - $75,000.00 per year

Education:

• Associate (Required)

Experience:

• Admin support: 3 years (Required)

Work Location: In person

Salary : $60,000 - $75,000