ADMINISTRATIVE ASSISTANT

Salary : $23.59 - $40.11 Hourly

Location : Leesburg, VA

Job Type : FT Hourly W BN

Job Number : 25-01046

Department : Health Services

Opening Date : 02 / 24 / 2025

Closing Date : 2 / 28 / 2025 11 : 59 PM Eastern

FLSA : Non-Exempt

Grade : 113

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

Introduction

Loudoun County is one of the fastest growing counties in the country, known for its excellent quality of life and strong economy while embracing its historic presence. Located 35 miles west of Washington DC, Loudoun County offers diverse cultural, recreational, and educational opportunities.

The mission of The Health Department is to provide health services that enhance and ensure the health of all Loudoun County residents.

Job Summary

The Loudoun County Health Department is seeking a highly motivated and customer-focused Administrative Assistant to support the Consumer Services Program within the Environmental Health Division. This position is responsible for providing exceptional customer service to Loudoun County residents and visitors, assisting with complex administrative duties, and ensuring smooth and efficient operations.

The Administrative Assistant will play a key role in supporting program operations by performing a variety of tasks, including cash handling, permit processing, Vital Records, and data management. This position also serves as the first point of contact for customers, ensuring a welcoming and professional experience.

We are seeking an individual who excels at quickly resolving issues, building strong working relationships, and thriving in a fast-paced, dynamic environment. The successful candidate will be eager to engage in special projects, training, and events. Essential qualities include strong verbal and written communication skills, meticulous attention to detail, and the ability to independently manage time-sensitive tasks. This position operates under the supervision of the Environmental Health Customer Service Supervisor and is based at our office at 1 Harrison St. SE, Leesburg, VA 20175, providing day-to-day administrative support to enhance the overall service and efficiency of the Environmental Health division.

Responsibilities include but are not limited to :

• Provides customer service.
• Process and issue Vital Records.
• Answers and transfers phone calls, screening when necessary.
• Orders office supplies and equipment.
• Handles Incoming and outgoing mail
• Coordinates storage and records retrieval, inventory control and management.
• Facilitates the processing of permit applications.
• Provides administrative support for individuals or teams; records information; generates notices and maintains records.
• Assists with forms, editing, proofreading, submissions, and procedures.
• Provides support to teams within Environmental Health.
• Monitors copiers, scanners, printers, and fax machines used in the Department and assures all equipment is operational; arranges for regular service and / or repairs; places facility work orders for the Department.
• Manages booking and operations of the conference room; maintains appearance of conference room.
• Collection and receipt of payments for services rendered.
• Reconciles daily receipts or accounts receivable / payable.
• Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
• May perform other duties as assigned.

The successful candidate will possess :

If you thrive in a dynamic, people-oriented environment and are eager to make a positive impact in our community, we encourage you to apply!

Minimum Qualifications

High School diploma or equivalent; three (3) years of related clerical / administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Job Contingencies and Special Requirements

Pass pre-employment background checks, including fingerprinting and DMV checks. Valid driver's license and good driving record (driving records may be reviewed annually for continued qualification); additional license if required by law for a position or assigned department.

Obtain Deputy Registrar Certification within 1 year of hire.

Loudoun County Government offers a variety of benefits to both regular full time and part time employees. T o view the comprehensive benefits package we have to offer you when you join our team, please click

Benefits elgibility for temporary employees are dependent on duration of assignment and number of scheduled hours.

How many years of experience do you have as an administrative assistant or in a similar role? ?

Please describe your experience with Microsoft Office (Word, Excel, Outlook) or similar software.

Have you ever worked with financial transactions, such as handling cash, checks, or credit card payments?

If you answered Yes, to the previous question, please describe your experience handling financial transactions.

Required Question

Salary : $24 - $40