What are the responsibilities and job description for the Field Activation Manager- Miami, FL (Onsite) position at Loud And Live?
- This is an onsite role based out of office in Doral, FL. This is not a remote or hybrid opportunity.
Loud And Live is seeking a highly organized, creative, and hands-on Field Activation Manager to support the planning, coordination, and execution of experiential marketing campaigns, mobile tours, pop-ups, immersive activations, corporate events, and branded experiences.
Reporting to the Director of Production Services, this role is responsible for assisting with day-to-day production management across agency and brand activation projects including logistics coordination, vendor management, field operations, installation support, staffing coordination, and on-site execution.
The ideal candidate thrives in fast-paced agency environments, enjoys live event execution, and understands how to bring experiential concepts to life through strong organization, communication, and operational follow-through. This role requires someone equally comfortable working behind the scenes on production planning and actively supporting installations and live activations in the field.
Key Responsibilities
Brand Activation Production Support
- Support the planning and execution of experiential marketing campaigns, pop-ups, mobile tours, festivals, corporate activations, and immersive brand experiences
- Assist with translating creative concepts and activation plans into executable production and logistical workflows
- Coordinate activation timelines, production schedules, setup requirements, staffing plans, and operational checklists
- Support activation builds, installations, live operations, and strike activities across multiple event environments
- Assist with maintaining production quality and ensuring activations align with client and brand expectations
- Coordinate event logistics including transportation, warehouse pulls, inventory staging, equipment deliveries, and production schedules
- Assist with load-in/load-out operations, site setup coordination, and operational readiness for activations
- Work closely with warehouse, fabrication, production, and operations teams to ensure assets and materials are properly prepared and deployed
- Support scheduling and coordination of vendors, freelancers, technical crews, staffing agencies, and operational labor
- Maintain organized production documents, timelines, inventory lists, and operational records
- Serve as a support contact for vendors, venue partners, staffing teams, and operational partners throughout project execution
- Participate in production meetings, site walks, client calls, and operational planning sessions
- Assist with gathering vendor quotes, rental coordination, production estimates, and operational sourcing needs
- Communicate production updates and logistical details clearly with internal teams and external partners
- Support on-site production management during activations, tours, and live events
- Assist with setup supervision, production troubleshooting, staffing coordination, and event-day operational support
- Monitor activation flow and help resolve logistical or operational issues in real time
- Ensure event spaces, branded environments, and operational areas remain organized and presentation-ready throughout activations
- Support overnight builds, early load-ins, and late-night breakdowns as required
- Assist with tracking production expenses, vendor invoices, labor hours, and operational costs
- Support event budget management and post-event reconciliation processes
- Help identify operational efficiencies and cost-saving opportunities during project planning and execution
- Maintain accurate production records and operational documentation
- 3 years of experience in experiential marketing, event production, brand activations, agency production, or live event operations
- Strong organizational and multitasking skills with attention to detail
- Experience supporting live events, pop-ups, mobile tours, or experiential campaigns preferred
- Strong communication and problem-solving skills
- Ability to work effectively in fast-paced and deadline-driven environments
- Comfortable managing field operations and hands-on event execution
- Experience coordinating vendors, staffing, logistics, or event operations preferred
- Positive attitude with a proactive and team-oriented mindset
- Ability to work nights, weekends, holidays, and extended event hours as required
- Agency or experiential marketing experience preferred
- Familiarity with production schedules, fabrication coordination, and live event logistics preferred
- Experience with touring activations, festivals, or mobile event environments is a plus
- Familiarity with Microsoft Office, Google Workspace, and project management tools preferred
- Bilingual English/Spanish preferred
- Ability and willingness to travel for activations, mobile tours, client meetings, and live event execution
- Estimated travel requirement: 25%–50% depending on activation schedules and event needs
- Ability to stand, walk, climb, and actively work on-site for extended periods
- Ability to lift and move production materials, inventory, and event equipment up to 50 lbs
- Comfortable working in warehouses, outdoor event environments, fabrication shops, and active production sites
- Ability to work overnight builds, extended hours, and physically demanding event schedules
We are looking for a highly organized and motivated production professional who is passionate about live experiences and experiential marketing.
The ideal candidate is proactive, detail-oriented, and thrives in collaborative environments where creativity and execution intersect. This role requires someone who can support multiple moving pieces simultaneously while helping deliver engaging, high-quality brand activations and experiential events from concept through execution.