What are the responsibilities and job description for the Assistant Office Manager position at Lou's Quality Home Health Care Services, LLC?
Role Description The Assistant Office Manager is a full-time, on-site role based in Mililani Town, HI. This role supports daily office operations, including organizing administrative processes, maintaining office supplies and equipment, and coordinating schedules, meetings, and events. The Assistant Office Manager assists with document preparation, data entry, and recordkeeping to ensure accurate and timely information flow. This position responds to inquiries, provides customer service to internal and external stakeholders, and helps maintain a welcoming and efficient office environment. The role may also support basic financial and reporting tasks (QuickBooks), collaborate with other team members on special projects, and uphold organizational policies and procedures.
Qualifications
- Candidates should possess strong Communication and Customer Service skills to interact effectively with staff, volunteers, and community partners.
- Candidates should possess Administrative Assistance and Office Administration skills to manage client care schedules, patient & staff records, and daily office workflows.
- Candidates should possess proficiency with Office Equipment and common Microsoft and Google office software tools to support operational efficiency.
- Candidates should possess organizational, time management, and problem-solving skills to handle multiple tasks and priorities in a fast-paced environment.
- Relevant experience in office coordination, nonprofit or healthcare settings, and familiarity with basic budgeting or reporting processes is beneficial.
- High school diploma or equivalent required; additional coursework or certification in business administration or related fields is a plus.