What are the responsibilities and job description for the Executive Administrative Assistant position at LOTUSWEI?
LOTUSWEI's goal is to reach 3% of the world's population with mood-boosting flower elixirs, and scale the art of transformation. You will be an integral part of this growth — and gain an opportunity to transform the world from the inside out — through a combination of your personal motivation, paired with your unique talents of creating clarity, organization & driving success through exquisite attention to detail and sophisticated executive assistance.
The role requires someone who is efficient and detail-oriented, yet can do it in a relaxed, independent and good-humored way. If you thrive on being supportive, are a team player, love finding a way to say “yes” and value contributing to a greater vision, see how you stand on the skills & responsibilities below and let’s talk.
References and a clean drug test required. Full time, in-person.
- Light invoicing & bookkeeping
- Finance, administrative & accounts payable management
- Mgmt of real estate properties: tax, banking/AP, renter correspondence, support with leasing etc.
- Insurance renewals/correspondence
- Assist with trademark renewals and manufacturing documents
- Manage office mail, building & office ordering
- Reply to email, telephone & face-to-face inquiries from vendors, customers & partners
- Coordinate with production & CFO re: quarterly production numbers
- Compile monthly sales & inventory reports
- Support for bookkeepers and CFO
- Assist with calendar/schedule management
- Handle sensitive information in a confidential manner
- Assist racking warehouse & store inventory
- Coordinate and document standard operating procedures
- Assist with travel planning & booking
- Light phone reception & customer service calls
- Assist in education of flower essences
- Perform other office tasks