Executive Assistant

Executive Assistant to Senior Director of Finance

About The Lotus Company

At The Lotus Company, we believe every person deserves more than a place to live - they deserve a place to belong.

Lotus exists to restore dignity, renew hope, and create sanctuaries where life can truly flourish. As a full-service builder, developer, owner, and operator, Lotus leads with intention at every stage - from design and development to construction, management, and community impact. Every detail reflects a belief that housing is sacred ground: a foundation upon which human potential awakens, and communities come alive. At Lotus, every team member plays a vital role in advancing our mission.

Our neighborhood communities blend thoughtful design, sustainable craftsmanship, and authentic connection. Through our Lotus Impact Foundation, we extend our mission beyond housing, offering programs that empower residents to heal, grow, and step into brighter futures. Through Lotus Hospitality, we design gathering places that cultivate belonging, beauty, and shared humanity.

With over $1 billion in projects in motion, Lotus is not merely constructing buildings, we are cultivating sanctuaries of hope across the nation. Each community is a living testament that every person is seen, safe and valued.

Job Description

The Executive Assistant to the executive is a highly organized, proactive professional who provides comprehensive administrative and strategic support. This role is pivotal in ensuring the executive’s time is maximized, priorities are advanced, and the executive office operates with excellence. The EA acts as a liaison between the executive and internal/external stakeholders, manages sensitive information with discretion, and anticipates needs to drive organizational effectiveness.

Responsibilities

• Serve as the primary point of contact for the executive’s office, screening and prioritizing inquiries from staff, partners, board members, and external stakeholders.
• Prepare, proof, and organize reports, presentations, correspondence, and meeting materials; draft communications on behalf of the executive.
• Coordinate and execute logistics for board meetings, leadership team sessions, retreats, and high-level events, ensuring all details are handled with accuracy.
• Track action items, follow up on commitments, and ensure deadlines are met for strategic projects and organizational initiatives.
• Screen and prioritize emails, calls, and inquiries, ensuring timely responses.
• Assist in planning and executing strategic initiatives and special projects.
• Track deadlines, deliverables, and progress for key projects.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Conduct research, summarize findings, and provide key information to support executive decision-making.
• Manage and maintain the executive’s calendar, including scheduling meetings, travel arrangements, and event coordination.
• Manage and process expense reports, invoices, and other administrative tasks as needed.
• Build and maintain strong relationships across the organization and with external partners, representing the executive office with credibility and professionalism.
• Support the executive with occasional personal tasks and errands as required, ensuring seamless integration of business and personal priorities.
• Continuously improve administrative processes, identifying ways to streamline workflows and enhance the effectiveness of the executive office
  
  

Qualifications

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, executive members, external partners, and investors.
• High level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion. Be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
  
  

Education And Experience Requirements

• Associate or bachelor’s degree preferred but not required.
• 2 to 5 years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
• Exposure to social media management
  
  

Benefits

• Eligibility for Lotus Company’s employee benefit package including health, dental, and vision insurance, where eligibility begins 30 days after employment. Company contributes up to $1,430 a month towards the premium.
• Basic Life Insurance with the option to purchase additional coverage.
• Basic Short Term Disability Insurance.
• Paid Time Off (PTO) – 15 Days as accrued throughout year.
• 10 Paid Holidays as detailed in Lotus Holiday Calendar.
• 401K enrollment (dollar-for-dollar match for the first 3% of salary differed and 50% contribution for the next 2% of salary deferment – with a minimum 6-month employment required prior to enrollment)