Office Administrative Assistant

Administrative Assistant

Job Summary

We are seeking a reliable and detail-oriented Administrative Assistant to provide administrative and office support to managers and supervisors. This role is essential to keeping daily operations running smoothly and efficiently.

Responsibilities

Invoicing & Billing

• Prepare and send customer invoices
• Maintain accounts receivable records
• Monitor accounts for late or missing payments
• Research and resolve billing discrepancies

Communication & Office Support

• Respond to routine inquiries and information requests
• Answer and route incoming phone calls
• Prepare correspondence, reports, and emails
• Maintain electronic and paper filing systems
• Open, sort, and distribute incoming mail
• Order and track office supplies
• Maintain administrative records
• Assist with general office projects
• Perform mail runs as needed
• Complete DMV registration runs as required

Qualifications

Required

• Strong computer skills and experience with office software
• Knowledge of basic clerical, administrative, and bookkeeping procedures
• Familiarity with standard office equipment
• Excellent attention to detail and organizational skills

Preferred

• Two (2) years of college coursework
• QuickBooks experience
• Advanced proficiency with Microsoft Office or similar software
• Knowledge of general accounting principles

Skills & Competencies

• Strong written and verbal communication
• Ability to prioritize and manage multiple tasks
• Problem-solving and critical thinking skills
• Customer service mindset
• Flexible, adaptable, and team-oriented

Additional Information

Background check and drug test required for candidates selected to move forward.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Education:

• Associate (Required)

Experience:

• QuickBooks: 3 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Round Rock, TX 78681 (Required)

Work Location: In person

Salary : $60,000 - $80,000