Private Event Sales Assistant

Company Description Los Coyotes Country Club is a private club located in Buena Park, CA, offering a welcoming environment for members and their guests. The club hosts a variety of private events, including weddings, corporate functions, and social gatherings. Team members work collaboratively to provide attentive service and well-coordinated events. The club values professionalism, reliability, and a strong focus on member and guest satisfaction.

Role Description The Private Event Sales Assistant is a full-time, on-site role based at Los Coyotes Country Club in Buena Park, CA. This role supports the event sales and planning team with day-to-day coordination of private events, including responding to inquiries, scheduling site visits, and preparing proposals and contracts. The assistant helps manage event details such as timelines, room setups, menus, and vendor coordination, ensuring accurate communication among clients, internal departments, and service staff. Responsibilities include maintaining event files and calendars, updating event management systems, preparing invoices, and assisting with event-related administrative tasks. The role may involve onsite support during events, including greeting clients, confirming setups, and helping ensure smooth execution.

Qualifications

• Strong customer service skills with a focus on building positive relationships and delivering a high-quality guest experience.
• Effective communication skills, including clear verbal and written communication and active listening.
• Event planning and event management skills, with the ability to support timelines, logistics, and coordination for multiple events.
• Organization skills, including attention to detail, time management, and ability to handle multiple priorities in a fast-paced environment.
• Proficiency with basic office software (e.g., email, word processing, spreadsheets), Social Media platforms and comfort working with event or CRM systems.
• Ability to work on-site, including occasional evenings, weekends, and holidays as required by event schedules.
• Collaborative working style and ability to coordinate with sales, catering, operations, and other club departments.
• Prior experience in hospitality, events, or customer-facing roles is preferred; high school diploma or equivalent required, post-secondary education in hospitality or a related field is a plus.