What are the responsibilities and job description for the Learning Center Coordinator position at Los Angeles Mission and Careers?
Job Title: Learning Center Coordinator
Department: Urban Training Institute
Reports To: Program Manager, UTI
FLSA Status: Regular, Full-Time, Non-Exempt
SUMMARY:
Demonstrate Christ-like behavior and attitude in all job duties and responsibilities. Facilitates learning process by performing the following duties.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Administrative:
- Serves as the official recorder and keeper of academic records of the Urban Training Institute.
- General Administrative support to the Program Manager.
- Maintain Learning Center related reports and materials.
- Prepare rosters, study guides and photocopies for related training classes. This includes the Ministry and Clinical classes/group.
- Grade student tests and homework assignments as needed. I.e. Custodial Training course.
- Assists the Program Manager with developing course syllabi. Maintains archive of the same.
- Assists in the compilation of teacher evaluations and certifications as requested.
- Secures master binders of Recovery Program related classes and distributes and collects as needed.
- Provides initial evaluation transcripts, credentials, and adult educational programs and institutions.
- Prepares, Maintains, and secures active and inactive student program files.
- Submit facility requests for meetings and classroom schedules.
- Compose correspondence, with court related entities.
- Keeps track of student’s attendance in Client Track system as well as daily snapshot data.
- Orders materials requested by contracted educational entities as well as other office supplies.
- Coordinates completion of various clerical tasks with the Program Manager.
- Prepares certificates of completion for completion of courses. Assists in prepping for Awards Nights.
Co-ordination:
- Monitors the activities of the Learning Center.
- Supervises and be responsible for registering students.
- Communicates with applicants, their Case Managers and faculty/teachers.
- Attend family devotions and seminars as needed.
- Coordinates with Abram Friedman Occupational Center and Five Keys Schools and programs in collection and dissemination of data.
- Facilitates hosting of AFOC (LAUSD), LACHC, Five Keys and LACADA and other educational partners that contract with or collaborate with the Los Angeles Mission. Facilitates resolution of potential conflicts.
- Assist with Domestic Violence, Anger Management, and Parenting intakes and related court letters.
- Coordinates policies and practices for Learning Center with Director of Education
- & Career Services; monitors development and assumes leadership in the development and implementation of same.
- Greet partnering visitors and LC volunteers and monitor guest student access onsite. This involves parking requests, setup, and visitor badges.
- Set up and monitor Independent Study courses as needed.
- Provides oversite to the process for proposals for new courses.
- Preparation of Accountability reports regarding class attendance and reporting to Vocational Training Assignments.
- Assists the Program Manager with encouraging and monitoring students and faculty in following curriculum guidelines.
- Maintain tracking of HiSET (HSE) students to ensure success and/or completion.
- Participates in related meetings, conferences, and training workshops.
Graduations/ LC Events
- Assist students in the preparation process for graduation.
- Prepare certificates and assists the Program Manager with monthly Awards Assemblies including order-of-service.
- Complete student’s Course Completion Charts.
- Assists Program Manager with Administering graduation rehearsals.
- Assist Program Manager and the graduation collaborative team with aspects of the graduation ceremony and honors evening.
- Be available for Graduation, Learning Center and some Legal Clinic events.
Vocational Training Coordination.
- Assist in coordinating with VTA Supervisors to find assignments for FS Students.
- Collect time sheets and data related to the VTA Assignments.
- Assist Program Manager with development of time clock tracking when instituted.
Temporary Legal Clinic Coverage (Fall 2025)
- Assist with calling back clients of the legal clinic regarding appointments for scheduled events with pro bono attorneys and student interns.
- Setup of the Legal Clinic for set events. Office space for LC coordinator may be within the legal clinic initially.