Event Manager

POSITION OVERVIEW

The Event Manager is a key member of the Development team and is responsible for planning, coordinating, and executing special events that generate funds and increases community, LAFD and LAFRA member engagement and satisfaction. This role manages event logistics from concept through post-event wrap-up, working closely with internal teams, volunteers, donors, and external vendors to ensure successful, well-executed events that advance the mission of the Los Angeles Firemen’s Relief Association (LAFRA) and the Widows, Orphans and Disabled Firefighters Fund (WODFF).

KEY RESPONSIBILITIES

Event Planning and Execution

• Plan, coordinate, and execute fundraising and community and member engagement events from initial concept through post-event evaluation.
• Identify, secure, and book event venues and vendors; negotiate pricing, contracts, and service agreements.
• Coordinate all event logistics including entertainment, equipment, décor, signage, trophies, displays, and guest experience elements.
• Secure required permits and ensure appropriate insurance coverage is in place for all events.
• Develop detailed event timelines, run-of-show documents, and contingency plans to ensure smooth execution. 

Fundraising and Sponsorships 

• Support solicitation of event sponsors in collaboration with the Director of Development.
• Secure raffle prizes and auction items from donors, vendors, and partners.
• Oversee coordination and execution of raffles and auctions, including item tracking, display, bidding processes, and winner fulfillment.
• Assist with ticket sales strategy, tracking, and reconciliation.
• Help maintain and strengthen long-term relationships with donors, sponsors, and vendors.

On-Site Operations and Volunteer Management

• Coordinate event setup and breakdown, ensuring all elements are delivered and installed on schedule.
• Recruit, organize, train, and manage volunteers to support event operations.
• Serve as a primary on-site problem solver, resolving issues before, during, and after events.
• Ensure event activities run according to plan while maintaining a positive experience for attendees, sponsors, and volunteers. 

Financial Management and Reporting

• Work within approved event budgets, tracking expenses and identifying cost efficiencies.
• Coordinate with key staff to manage on-site cash flow, point-of-sale systems, and financial controls.
• Process and reconcile financial data related to events, including ticket sales, sponsorships, auctions, and raffles.
• Prepare post-event reports summarizing financial results, participation, and outcomes. 

Collaboration and Communications

• Collaborate with the LAFRA Board of Trustees and Development, Marketing, Member Engagement, and Finance teams to align events with broader organizational goals.
• Support event promotion efforts in coordination with Marketing team, including invitations, digital promotion, and on-site branding.
• Maintain accurate event documentation, vendor records, and donor acknowledgments related to events. 

QUALIFICATIONS

• Bachelor’s degree preferred; relevant experience in event coordination or nonprofit fundraising may substitute.
• Minimum of 4-6 years of experience coordinating events, preferably in a nonprofit or member-based organization.  Strong organizational, project management, and multitasking skills.
• Excellent interpersonal and communication skills with the ability to work effectively with diverse stakeholders.
• Experience managing vendors, volunteers, and event budgets.
• Ability to work evenings, weekends, and attend off-site events as required.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with event management or CRM systems preferred. 

KEY COMPETENCIES

• Demonstrates strong ability to plan, coordinate, and deliver complex events with attention to detail, timelines, and logistics while maintaining a high-quality attendee experience.
• Effectively collaborates with internal teams, volunteers, donors, vendors, sponsors, and community partners to ensure seamless event execution and positive working relationships.
• Responds calmly and effectively to on-site challenges and changing conditions before, during, and after events; proactively identifies risks and implements practical solutions.
• Manages multiple events, deadlines, vendors, and volunteers simultaneously while maintaining accurate documentation and follow-through.
• Demonstrates a strong commitment to LAFRA and WODFF’s mission, ensuring events reflect organizational values and enhance engagement among LAFD members, families, donors, and the broader community. 

PERFORMANCE MEASURES

• Successfully plan and execute assigned events on time, within scope, and within approved budgets.
• Meet or exceed event revenue targets, including ticket sales, sponsorships, auctions, and raffles (where applicable).  Demonstrate measurable improvements in event participation, including attendance, volunteer engagement, and sponsor/donor involvement.
• Ensure accurate and timely post-event financial reconciliation and reporting, including expense tracking and revenue summaries.
• Maintain high levels of event satisfaction among attendees, sponsors, volunteers, and internal stakeholders.
• Build and sustain positive working relationships with vendors, donors, sponsors, and volunteers, contributing to repeat engagement.
• Deliver complete and accurate event documentation, including timelines, vendor records, permits, and acknowledgments.  

ABOUT LOS ANGELES FIREMEN’S RELIEF ASSOCIATION

Since 1906, Los Angeles city firefighters have entrusted the Los Angeles Firemen’s Relief Association (LAFRA) to be there for them and those they leave behind. The needs of our firefighters are unique because the profession poses many dangers and consequences. Founded on the mission of "firefighters helping firefighters," the Los Angeles Firemen’s Relief Association offers programs and assistance for LAFD firefighters and their families. The Association offers comprehensive programs and services to its LAFD members through the LAFRA Fire Medical Plan, Relief Fund, Life & Accident Fund and the Widows, Orphans & Disabled Firefighter’s Fund (WODFF). 

AMAZING CAUSE

Working for LAFRA, you will support the brave men and women of the Los Angeles Fire Department and their families throughout life. EMPOWERING ENVIRONMENT We are a mission-driven and supportive work environment. We have built and continue to look for exceptional team members that are culture additions to the LAFRA team. 

EMPOWERING ENVIRONMENT

We are a mission-driven and supportive work environment. We have built and continue to look for exceptional team members that are culture additions to the LAFRA team.  

COMPENSATION AND BENEFITS

• Competitive salary of $75,000-$90,000 based on experience and qualifications.
• Comprehensive benefits package including health, vision and dental insurance, employer matched 401K, and 120 hours of accrued paid time off per year.
• A unique 9/80 work schedule, providing every other Friday off in the year in addition to accrued paid time off.

Applications close date: March 27, 2026 @5pm