Records Management Coordinator JAO

NOTICE OF JOB OPPORTUNITY

POSTING #BR-387-25E

RECORDS MANAGEMENT COORDINATOR

Are you an organized, detail-oriented professional with a passion for managing information and making a meaningful impact across a large public agency?

The Los Angeles County Sanitation Districts are looking for a proactive and skilled Records Management Coordinator to help lead and support our Districts-wide records and document management program. In this pivotal role, you will oversee the day-to-day operations of the Records Management workgroup and help ensure that critical documents are stored, accessed, and maintained in full compliance with legal and operational standards.

As Records Management Coordinator, You Will

• Support the development, implementation, and auditing of records management policies and procedures
• Oversee the storage, retrieval, and disposition of official documents
• Coordinate training for new employees and guide staff in records best practices
• Administer project numbers and filing systems, digitize incoming mail, and manage file transfers to and from storage facilities
• Provide timekeeping and purchasing support for the Document Services team
• Collaborate with Imaging and Library Services teams to ensure integrated support
  
  

This is an exciting opportunity for someone who thrives on solving problems, collaborating across departments, and using enterprise document management systems to promote transparency, accuracy, and access to information. If you're ready to help preserve the integrity of the Districts’ essential work and guide others in effective records stewardship, we invite you to apply!

LOCATION:

FACILITIES PLANNING DEPARTMENT, DOCUMENT SERVICES GROUP, JOINT ADMINISTRATION OFFICE, WHITTIER

Essential Functions

To coordinate and oversee the Districts-wide records management efforts and to lead and coordinate the work of others performing records and document management tasks.

Job Summary

The major responsibilities are listed below. For a full list, please see the job description.

Under the general supervision of the Records Administrator, the incumbent will:

• Plan, organize, prioritize, review and participate in all day-to-day activities of the Records Management workgroup
• Assist the Records Administrator with developing, implementing, and auditing of document/records management policies, procedures, and guidelines
• Assist with training employees
• Assist the Records Administrator in developing and administering a filing system including the creation of project numbers
• Coordinate and oversee the storage, retrieval, and disposition of all official Districts' documents in accordance with applicable legal requirements
• Coordinate movement to and from storage facilities
• Process incoming mail by sorting, scanning and logging applicable information into the Document Management System
• Assist with timekeeping for all Document Services staff
• Handle purchasing and processing of invoices
• Crosstrain to be able to temporarily work in the Imaging workgroup when needed
• Manage subscriptions and renewals for publications, standards, and codes
  
  

Applicants Must Possess All Of The Following

• Two (2) years of experience working with records management and records policies/procedures
• Two (2) years of experience working with an enterprise document management system
• A valid California Class C driver's license
  
  

Knowledge Of

The competitive selection process may cover:

• Principles and practices of document and records management
• Practical application of electronic document management systems and databases
  
  

Ability To

• Develop guidelines and policies related to document and records management
• Work effectively with all levels of Districts' staff and outside representatives
• Provide guidance, training and leadership to others
• Analyze problems and implement solutions
• Communicate effectively both orally and in writing
• Proficiently use Microsoft Office Suite and Adobe Acrobat Pro
  
  

Selection Process

• All applications will be reviewed to determine if the conditions and qualifications for testing are met.
• The selection process will consist of a written test, writing exercise and interview. The written test is weighted at 40%. The writing exercise will be scored as part of the interview and have a combined weight of 60%.
• Candidates must receive a qualifying score on each selection component to move forward in the selection process.
• The written exam is tentatively scheduled for Friday, December 19.
  
  

Note

The individual(s) recommended for hire must undergo a job-related pre-employment physical, as well as a reference check, background check, DMV report, and a drug test.

To Apply

Please apply online at governmentjobs.com within this application period. By using the online application system, you will receive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application. Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate and current. To ensure proper delivery, add info@governmentjobs.com to your contact list.

For questions regarding this recruitment, please contact Brandi Reyes at BrandiReyes@lacsd.org.

As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

To learn more about how the Sanitation Districts converts waste into resources, please visit the following video: Converting Waste into Resources.