Accounts Payable Supervisor-Full-Time Regular

The Natural History Museums of Los Angeles County (NHMLAC) include the Natural History Museum in Exposition Park, La Brea Tar Pits in Hancock Park, and the William S. Hart Museum in Newhall. They operate under the collective vision to inspire wonder, discovery, and responsibility for our natural and cultural worlds. The museums hold one of the world’s most extensive and valuable collections of natural and cultural history—more than 35 million objects—used for groundbreaking scientific and historical research, and community engagement. From NHM’s opening in 1913 as the very first museum in Los Angeles, the organization has entered an exciting new era of transformation with building projects and campaigns, exhibitions, community outreach and impactful audience engagement.

NHMLAC’s values—adventurous, inclusive, authentic, and intentional—guide our work and visitor experience, committing us to foster a welcoming, safe and respectful workplace environment where innovation and collaboration thrive and every team member can contribute their unique perspectives to advance our mission. NHMLAC seeks candidates who are aligned with our values and priorities, and are passionate about connecting science with the vibrant and diverse communities we serve throughout Los Angeles.

The Natural History Museum of Los Angeles County is seeking an Accounts Payable Supervisor for our Finance department.  The Accounts Payable Supervisor  is responsible for managing the entire accounts payable cycle, from initially processing vendor invoices and expense reports to eventual payments and reimbursements (including physical checks, wires, ACHs, and direct payments).  The AP Supervisor supports in maintaining the Chrome River procurement software and manages the corporate credit cards. The AP Supervisor will also maintain excellent relations with all department budget managers ensuring timely recording and reporting on all Museum expenses. The AP Supervisor prepares various types of expense and liability account analysis and schedules during tax and audit season. It is an exciting time as we embark on new journeys of becoming a museum of, for, and with L.A.

Responsibilities for this position include, but are not limited to: 

• Responsible for managing Museum’s entire accounts payable cycle, including compliance review, optimizing the process and providing training to end users.

• Controllership of procurement database Chrome River and MIP (accounting); ensure vendor profiles are up to date including vendor bank account dual verifications, and regularly review vendor data to identify discrepancies and potential risks

• Reviews and approves purchase orders (PO), out of pocket expense reimbursements, credit card expense reports, and invoices.

• Oversees processing of vendor invoices by AP Clerk, matching them to any corresponding POs and Encumbrances, through proper coding and in matching time period.

• Reviews all unposted AP transaction entries for posting to the accounting system. 

• Oversight of Imports of fully approved Chrome River transactions into MIP.

• Oversight of timely processing of payments through biweekly check runs and preview of AP Aging to verify payments to be included on check register, including thorough verification of payment methods to be scheduled i.e. Live Checks, Bill Pay checks, EFTs (via NACHA file), ACH, Foreign wire and employee reimbursement direct deposits. Additionally, maintain positive pay records. 

This position has the following requirements: 

• Excellent credit score required at time of hire and must be maintained throughout employment.

• Ability to communicate difficult or complex accounting transactions in a basic manner to person(s) not having accounting or finance background.

• Is proficient in using spreadsheets for financial analysis, integrated accounting and general ledger software including with organizations with multiple cost centers. Experience with Abila Fund Accounting software (MIP) is highly desirable.

• Bachelor’s degree with a focus in business or accounting preferred.

• Five years of accounts payable experience consistent with progressive responsibility.

• Experience working with integrated accounting system with multiple cost centers preferred. 

• Experience working with nonprofit organization is highly desirable.

• Knowledge of US GAAP, IRS W-9 and W-8 

NHMLAC is a nonprofit organization committed to fostering a workplace and public environment that uplifts Kindness, Fairness, Openness and Dignity. These values extend not only to our employees, but to our guests, local community, and organizational partners. If you are interested in this position, we encourage you to apply!

The Natural History Museum of Los Angeles County is seeking applicants who have demonstrated experience and commitment working with a diverse community. Salary range for this position is $79,591.00 yearly  based on experience plus excellent benefits. This is a full time regular, exempt position. 

A cover letter, current resume, and list of 3-4 references are required for all applicants. Review of applications begins immediately and continues until the position is filled. Interested candidates please visit www.nhmlac.org/careers-our-museums  and click the link of the position for which you are interested or go directly to the online application.