Designated Procurement Representative (Vendor Liaison Specialist 1/2)

What You Will Do

This position will be filled at either Vendor Liaison Specialist 1 or Vendor Liaison Specialist 2, depending on the skills of the selected candidate(s).

The Procurement Engineering & Acquisition Management Group within the Supply Chain & Logistics (SCL) Division is seeking a highly organized, self-motivated, and customer-focused Vendor Liaison Specialist to join our dynamic team. The selected candidate will effectively and compliantly procure equipment and material in support of Plutonium Facility Maintenance activities. This position is vital in ensuring national security mission milestones are delivered on time and compliantly.

This candidate will use independent judgment and initiative to prepare and review procurement related documents (i.e., specifications, quotations, and quality documents), and will comply with strict industry practices, policies, and procedures specifically relating to procurement and quality. The chosen candidate will demonstrate the ability to work independently and as part of a cohesive team. They will conduct research and resolve material issues independently and collaboratively, ensuring milestones are delivered timely and compliantly. This position will serve as a liaison between technical requesters, subcontractors, and various internal organizations including Acquisition Services Management Division, Institutional Quality & Performance Assurance Division, and others, and will track material from request received, through RFQ, order awarded and up to delivery.

Salary Range:

• Vendor Liaison Specialist 1: $66,100 to $103,600
• Vendor Liaison Specialist 2: $80,400 to $127,900
  
  

While the posted salary range for this position is broad, it is highly unusual for selected applicants to be hired at the top end of the range and more common for selected candidates to grow into the full salary band over time.

#shiftwork

What You Need

Minimum Job Requirements: Applicants must submit a comprehensive resume reflective of relevant experience that addresses the minimum job requirements and desired qualifications of the position below for full consideration.

Education/Experience for Vendor Liaison Specialist 1: Position requires an Associate's Degree from an accredited institution or, equivalent experience directly related to the occupation.

Education/Experience for Vendor Liaison Specialist 2: Position requires a Bachelor's Degree in a relevant area from an accredited institution and a minimum of 5 years related experience; or, an equivalent combination of education and experience.

Vendor Liaison Specialist 1 Job Requirements:

Computing/Business Systems:

• Working knowledge of Microsoft Office Suite applications.
• Experience or ability to learn database, procurement, or inventory management systems.

Customer Service:

• Demonstrated ability to interact professionally with internal and external stakeholders.
• Ability to provide clear and concise information in support of customer needs.

Communication:

• Demonstrated written and oral communication skills.
• Ability to work effectively in a team environment and contribute to a positive team culture.

Creative Problem Solving:

• Ability to apply standard techniques and processes to resolve routine issues.
• Willingness to seek guidance when addressing more complex problems.

Organizational Skills:

• Demonstrated attention to detail and organizational skills.
• Ability to manage multiple tasks in a structured work environment.

Additional Skills and Knowledge:

• Demonstrated ability to follow established policies, procedures, and practices related to procurement, production control, or inventory management.
• Ability to perform assigned tasks under direction and guidance from senior staff.
• Working knowledge of production and/or inventory control principles and practices.
• Ability to gather, review, and maintain data within procurement and inventory systems.
• Demonstrated ability to contribute to resolving routine to moderately complex problems with guidance.
• Ability to utilize standard tools and processes to support production, inventory control, or procurement activities.
• Basic knowledge of production and inventory control and planning methods.
• Awareness and willingness to learn Laboratory procedures, standards, and guides.
• A willingness to learn of industry, regulatory, or Department of Energy/National Nuclear Security Administration (DOE/NNSA) complex codes, standards, and criteria pertinent to the particular engineering discipline.
• Vendor Liaison Specialist 2 Job Requirements: In addition to the requirements outlined for Vendor Liaison Specialist 1 above, requirements for a Vendor Liaison Specialist 2 are...
• Computing/Business Systems:
• Advanced computer skills and demonstrated proficient experience with Inventory Control, Material Tracking systems, and proficient in various software suites, including but not limited to, Microsoft Office suite including Word, Excel, Access, and Visio.
• Customer Service:
• Exceptional customer service skills and the ability to provide clear, concise support and guidance to others in sometimes-stressful situations.
• Experience interacting professionally with all types of personnel, including external interfaces and executive management.
• Communication:
• Proven ability to provide clear, concise guidance to varied audiences.
• Experience interacting professionally with all types of personnel, including external vendors and executive management.
• Organizational Skills:
• Possess high attention to detail including excellent organizational skills, analytical thinking, observational skills, and problem-solving skills all to include high accuracy.
• Proven ability to multi-task and adjust to the workings of a dynamic and cohesive fast-paced team environment.
• Additional Skills and Knowledge:
• Proven record of using independent judgment and initiative to prepare and review procurement related documents (i.e., specifications, quotations and quality documents).
• Demonstrated ability to comply with industry practices, policies, and procedures specifically relating to procurement and quality.
• Demonstrated ability to work independently and as part of a cohesive team.
• Proven ability to conduct research and resolve complex material issues independently and collaboratively.
• Thorough experience and skill in identifying problem areas, investigating alternative solutions, and determining action to be performed on problems affecting procurements, maintenance, and site services subcontract management.
  

Qualifications We Desire:

• Vendor Liaison Specialist 1 Desired Qualifications:
• Experience supporting procurement, inventory tracking, or supply chain activities.
• Familiarity with enterprise systems such as SAP or Ariba.
• Experience working in a regulated or compliance driven environment.
• Awareness of supply chain management practices.
• An active DOE Q-level clearance.
• Vendor Liaison Specialist 2 Desired Qualifications: In addition to the desired qualifications outlined for Vendor Liaison Specialist 1 above, desired qualifications for a Vendor Liaison Specialist 2 are...
• Experience purchasing material in a nuclear facility and/or high-regulated environment.
• Experience preparing and reviewing technical information.
• Experience purchasing a consistent high volume of material for multiple customers.
• Knowledge of NQA-1 quality drivers.
• An active DOE Q-level clearance.
  
Term Appointment: This position is for a Term Appointment: hired for periods of up to a maximum of 10 years. Term employees are at-will and may be terminated at any time.

Work Location: The work location for this position is on-site with the opportunity to transition into a hybrid schedule with locations in Los Alamos and Santa Fe, New Mexico. Hybrid is defined as working partially onsite (up to 80%) and partially offsite within a 2-hour ground commute to LANL's main campus in Los Alamos, New Mexico. On-site attendance is expected for this position. This is not a Telework or Remote position. All work locations and schedules are at the discretion of management and can change at any time with appropriate notice.

Work Schedule: This position may/will require 24/7 coverage, which could/will involve working a shift/weekend schedule. Employees may be eligible for the shift differential pay when assigned by their manager. Shift/weekend assignments are at the discretion of the manager.

Note to Applicants: Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:


• PPO or High-Deductible medical insurance with the same large nationwide network
• Dental and Vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50-mile radius)

Additional Details

Directive 206.2: Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

• Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
  
  

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations.

The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.