Assistant, Diamond and Gemstone Acquisition

We are a leading, globally recognized fine jewelry house based in New York City, seeking a polished and distinguished professional to serve as the right-hand to our Vice President of Stones & Acquisitions and occasionally support the Founder. This role requires poise, discretion, and a deep understanding of the jewelry industry. You will play a critical role in managing the Vice President’s day-to-day operations, ensuring seamless coordination across all facets of the business.

Please note: This is an in-person position based in our New York City office.

Responsibilities:

• Serve as the primary support for the Vice President, handling daily administrative and organizational tasks.
• Provide occasional executive-level support to the founder.
• Manage schedules, appointments, and travel arrangements with precision.
• Coordinate high-stakes meetings and events in a fast-paced, high-pressure environment.
• Maintain a high level of professionalism and discretion in all communications and interactions.
• Maintain and update detailed spreadsheets and tracking systems for acquisitions, inventory, and sourcing projects.
• Oversee stone inventory processes, organization, and product tracking.
• Handle daily data entry and maintain accurate operational documentation.
• Coordinate all shipments—incoming and outgoing—of stock pieces, client pieces, and new acquisitions.

Qualifications:

• Bachelor’s degree required.
• Prior experience in the jewelry industry, particularly with diamonds and gemstone knowledge.
• Exceptional discretion in handling sensitive material.
• Strong organizational and administrative skills; ability to remain poised under pressure.
• A refined and polished demeanor suitable for representing our executive office.
• Proficiency in Microsoft Office Suite and inventory systems.

Core Personal Skills:

• High Energy & Proactive – Takes ownership and accountability, driving the future success of the company. Resourceful and self-motivated, with a proven ability to take initiative and deliver results.
• Client & Brand Focused – Deep passion for the brand’s creative vision, dedicated to delivering an extraordinary client experience. Makes decisions that uphold the best interests of both the company and its clientele.
• Adaptable & Resilient – Thrives under pressure, balancing multiple priorities with poise. Learns from mistakes, adjusts quickly to change, and knows when to act with urgency.
• Collaborative Communicator – Works seamlessly within the team, valuing diverse perspectives. Communicates openly, directly, and respectfully across all levels and functions.
• Detail-Oriented Expertise – Maintains exceptional organization and accuracy, delivering work to the highest standard. Stays current on industry trends, techniques, and innovations, with a commitment to continuous learning.