What are the responsibilities and job description for the Data Entry Specialist position at Lorenz Fiduciary Services, Inc.?
** Please note; Resumes without a cover letter will not be reviewed. **
We are seeking a detail-oriented and dependable Data Entry Specialist to join our accounting and trust administration team. This position plays a key role in maintaining accurate financial records by entering and reconciling data from bank, brokerage, and other asset-related statements into QuickBooks. The ideal candidate has strong organizational skills, a high level of accuracy, and familiarity with financial statements, account reconciliations, and preparing accountings for trusts and estates.
Key Responsibilities:
Data Entry & Reconciliation
- Record and reconcile bank, brokerage, IRA, property management, and life insurance statements.
- Notify team members regarding outstanding checks and unidentified deposits or ACH transactions.
- Establish beginning balances and starting dates for new client matters.
- Create new QuickBooks files, customize charts of accounts, and maintain accurate categorizations.
- Research stock fair market values.
- Reconcile liabilities such as mortgages, tenant deposits, and other payables.
- Record payroll reports, deposits, transfers, and non-cash asset distributions.
- Record the sale of personal property or real estate and maintain annual Fair Market Value
- Prepare mid-year QuickBooks clean-up reports and cash flow projections.
- Reconcile retainers with invoices and record ACH transactions.
- Maintain and create tasks for each asset account.
Accountings & Reporting
- Customize and export accounting templates from QuickBooks to Excel.
- Prepare accountings, footnotes, and certain calculations.
- Implement corrections in QuickBooks and Excel as needed.
- Finalize accountings in accordance with financial and trust accounting standards.
Business Entity Support
- Maintain financial statements for separate business entities.
- Record brokerage activity, including realized gains and losses on sales.
Qualifications:
- Proficiency with QuickBooks and Microsoft Excel (required).
- Experience working with bank/brokerage statements and reconciliations.
- Strong analytical, organizational, and time management skills.
- Accuracy and attention to detail are essential.
- Experience in trust, estate, or fiduciary accounting is a plus.
Job Type: Full-time
Pay: $20.00 - $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $23