Athletic and Activities Director

Botetourt County Public Schools

Job Descriptions

www.bcps.k12.va.us

JOB CLASS:  Athletic and Activities Director

GROUP:  Certificated

FLSA STATUS:  Exempt

GRADE:  260

SALARY RANGE: $60,929 to $101,652

GENERAL RESPONSIBILITIES:

Responsible for the overall co-curricular program at the school, including but not limited to

athletic and non-athletic activities. Provide resources to the organizations and coordinate

their activities to ensure that a well-rounded program is offered to the student body.

ESSENTIAL TASKS:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Manage all supplemental positions including the distribution and collection of contracts and supervision of all coaches/advisers.
• Supervise and advise coaches/advisers. Conduct coaches’ and advisers' meetings to explain local and state rules and regulations.
• Prepare and certify all interscholastic eligibility and develop master eligibility list for the Virginia High School League.
• Prepare and disseminate coaches' handbooks and provide coaching orientation by sport seasons.
• Staff and manage the operation of all home activities and events. Staffing includes: support personnel, security, game officials and custodial support.
• Establish and maintain crowd control procedures for all events to ensure proper enjoyment and safety of all spectators and participants.
• Submit paperwork for athletic events including: game schedules, payment of support personnel, police, and officials, gate receipts, ticket inventory and control sheets, interscholastic inventory, and budgets.
• Secure transportation for all school activities and prepare necessary paperwork.
• Coordinate ground services for field preparations.
• Administer/implement preseason interscholastic meetings with athletes and parents.
• Schedule and maintain athletic physical documents/records.
• Order and maintain an inventory for uniforms, medical supplies, and equipment for all interscholastic activities.
• Serve as a director for district, region and state interscholastic activities and championships.
• Maintain correspondence with students, faculty/staff, parents and community.
• Organize and implement recognition programs and assemblies for the student body and faculty/staff.
• Coordinate media promotions for athletics.
• Serve as a liaison for the Parent and Booster groups
• Provide in-service training for activity advisers and sponsors. Orient new teachers to the student activities program.
• Coordinate logistical aspects of planned events by school administration.
• Help maintain master event calendar for school and community use.
• Assist in development of student handbook/planners.
• Assist in organizing and distributing pictures for athletics.
• Assist in the processing of all contracts outside the school regarding athletics.
• Maintain involvement with local, state and national professional organizations.
• Meet with various product vendors for fund raising opportunities or athletic equipment needs.
• Oversee other extra curricular and student activities as directed by the school administration.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Ability to serve as a liaison between various athletic and academic teams, clubs, the

community, parents, school system administrators, vendors, media, and other special

interests groups; ability to multitask while coordinating several activities simultaneously;

ability to develop and facilitate a co-curricular program that supports student achievement

and the Standards of Learning; must possess strong leadership characteristics and skills;

continued professional development to obtain national certifications in athletic administration.

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree required.
• Coaching experience preferred.
  
• Master's Degree in education, administration and supervision, or related field preferred.
• Must possess or be eligible for licensure from the Virginia Department of Education.
• Minimum of 5 years experience in education.

 A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS:

Significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling,

reaching, handling, pushing, and pulling. Ability to lift up to 50 lbs.

SPECIAL REQUIREMENTS:

Possession of a valid driver’s license.

Last Updated: July 2026

Salary : $60,929 - $101,652