Maintenance Planner

Job Title: Maintenance Planner

FLSA Status: Exempt

Department: Operations / Fleet Services

Reports to: Manager, Maintenance Planning and Project Delivery

General Description / Purpose:

The Maintenance Planner – Fleet Support provides planning and coordination support for the maintenance of Loram’s specialized fleet equipment. This entry-level role assists in organizing, scheduling, and preparing maintenance activities to improve fleet reliability and minimize downtime. The position focuses on project task breakdown, work order support, and ensuring required parts and resources are available to technicians in the field.

ESSENTIAL JOB FUNCTIONS:

Planning & Task Coordination

• Assist in developing daily, weekly, and monthly maintenance schedules for fleet assets.
• Break down work requests into clear, actionable tasks, identifying required labor, tools, and parts.
• Support sequencing of activities to reduce downtime and align with operational priorities.
• Contribute to planning for seasonal overhauls and specialized maintenance projects.

Parts & Materials Management

• Identify and reserve spare parts, consumables, and tools required for upcoming jobs.
• Coordinate with Supply Chain to ensure timely availability of materials.
• Maintain accurate parts allocation records in the EAM system.
• Monitor critical stock levels and escalate shortages as needed.

Work Order Support

• Enter, update, and track work orders within the EAM system.
• Ensure work orders contain accurate job descriptions, priorities, and resource assignments.
• Collect completion notes and technician feedback for continuous improvement.

Maintenance Support

• Assist in preparing work packages including schematics, job instructions, and safety requirements.
• Provide logistical and administrative support for daily maintenance activities.
• Help generate reports on completed work, open tasks, and parts usage.

Communication & Collaboration

• Coordinate with technicians, supervisors, and managers to clarify work requirements.
• Participate in planning meetings to review upcoming jobs and resolve conflicts.

Maintain timely communication with stakeholders regarding job status.

REQUIRED QUALIFICATIONS:

Education: High school diploma or equivalent required.

Experience:

• 3 years of experience in maintenance support, planning, parts coordination, or related technical role (preferred, not required for strong entry-level candidates).

Knowledge, Skills and Abilities:

• Basic understanding of mechanical, electrical, and hydraulic equipment.
• Ability to read basic technical diagrams and maintenance manuals.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong organizational skills with the ability to prioritize multiple tasks.
• Good communication and teamwork abilities.
• Willingness to learn new systems and processes.

PREFERRED QUALIFICATIONS:

Education: Technical or vocational training in maintenance, mechanics, or related field preferred.

Knowledge, Skills and Abilities:

• Familiarity with EAM/CMMS systems and maintenance processes preferred.

PREEMPLOYMENT REQUIREMENTS:

• Position requires successful completion of an eVerifile/eRailSafe background check as required by Loram’s railroad customers. Ongoing eligibility is subject to compliance with eRailSafe standards.
• Must possess and maintain a valid driver’s license. A Motor Vehicle Record (MVR) check will be conducted upon hire and annually thereafter in accordance with Loram’s Driving Policy.
• Successfully pass a pre-employment drug and alcohol test.
• Employment Verification: Current and prior relevant employment experience will be verified to confirm the candidate meets the minimum required years of experience for the position.

WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of the role successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office deskwork, requiring sitting, walking, using phone & computer
• May lift up to 30 lbs. occasionally
• Up to 10% Travel Required
• Can tolerate variable and sometimes challenging conditions during visits or inspections of company equipment in a railroad environment.

This position is not eligible for Visa Sponsorship

Equal Opportunity Employer:

Loram is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and respectful workplace. We make all employment decisions based on qualifications, merit, and business need, without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, veteran status, or any other characteristic protected by applicable laws in the countries where we operate, including the Equality Act 2010 in the UK, relevant U.S. federal, state, and local laws, Brazil’s anti-discrimination provisions under the Consolidation of Labor Laws (CLT) and Federal Constitution, India’s Equal Remuneration Act and Rights of Persons with Disabilities Act, Australia’s Fair Work Act 2009 and applicable state and territory legislation, and Canada’s human rights protections under the Canadian Human Rights Act and applicable provincial or territorial laws.

Benefits:

Benefits for this role include a comprehensive package with company-sponsored medical, dental, and vision insurance; Health Savings Account (HSA) and Flexible Spending Account (FSA) options; wellness programs; basic life and AD&D insurance; voluntary life insurance; company paid short-term and long-term disability coverage; 401(k) retirement plan including an employer match of 150% up to the first 6% you contribute to the Plan; Employee Assistance Program (EAP); behavioral health support; and leaves of absence. Additional benefits include tuition reimbursement, payroll charity contributions, adoption assistance and optional plans such as legal, critical illness, and hospitalization.

Compensation:

Loram determines compensation based on factors such as skills, competencies, education, and/or experience. Certain positions may be eligible for an annual bonus and paid time off in addition to base compensation.