Receptionist / Customer Billing Specialist

Loop Linen Service, Inc. is a leading provider of hospitality linen services. We are a local, family-owned business for over 95 years. We pride ourselves in providing premium environmentally sustainable goods and services while maintaining long term business relationships with our customers.

Loop Linen Service, Inc. is currently seeking an individual to become part of our company’s Administrative Team. The Receptionist / Customer Billing Specialist performs a variety of invoicing & route settlement duties according to established policies/procedures and according to the following specific duties:

• Maintained high standards of professionalism while welcoming onsite visitors and managing front-desk arrivals.
• Prepare and reconcile daily mail-in payments, including deposit documentation and supporting spreadsheets.
• Prepare and reconcile driver deposits, ensuring accuracy and proper documentation.
• Process route activity, including daily route settlement and balancing.
• Generate and distribute accurate customer invoices in a timely manner.
• Research, code, and post cash receipts to appropriate customer accounts.
• Investigate and resolve discrepancies related to payments, invoices, or route settlements.
• Answer incoming calls, respond to customer inquiries, and take customer orders as needed.
• Utilize accounting software systems to perform billing, reporting, and reconciliation tasks.
• Develop and maintain automated spreadsheets to track financial data and improve efficiency.
• Organize and maintain accurate, up-to-date financial records and retention files in compliance with company policy.
• Assist with financial reporting and analysis as requested by management.
• Operate standard office equipment, including computers, copiers, scanners, and calculators.
• Maintain a clean, organized, and professional work environment.
• Perform additional administrative or accounting duties as assigned.

POSITION REQUIREMENTS:

• High School Diploma or GED equivalent required, college level accounting classes or Accounting Degree preferred
• 4-6 years hands-on Accounting experience
• Basic computer skills and word processing (Excel, Word)
• Good mathematical background
• Some experience with spreadsheets and automated accounting systems
• Ability to sort, check, count, and verify numbers
• Ability to multi-task, prioritize and work efficiently
• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
• Ability to work independently, self-starter, energetic
• Ability to demonstrate good common sense and sound judgment
• Flexibility to adapt to all situations and work varied hours
• Ability to use 10-key calculator for a variety of accounting functions
• Ability to perform at high levels in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction
• Perform other duties as assigned or required

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Experience:

• Accounting: 1 year (Preferred)

Work Location: In person

Salary : $18