Administrative Assistant

Loomis Sayles is a performance-driven active asset management company that seeks to identify exceptional investment opportunities on behalf of institutional and retail clients worldwide. We believe active management fueled by proprietary, best-in-class research helps us achieve financial success for our clients. Founded in 1926, Loomis Sayles currently oversees approximately $413 billion in assets under management (as of 30 June 2025) for global clients spanning more than 50 countries.

We foster a culture of entrepreneurialism, where all employees are empowered and encouraged to develop themselves and their ideas. Our culture centers on our shared IDEALS, the core characteristics of who we aspire to be as employees and an organization.

INCLUSIVE & DIVERSE-DEDICATED TO TEAMWORK–EXCELLENT–ACCOUNTABLE–LEADERS-SOLUTIONS-ORIENTED

About The Role

Loomis Sayles is committed to the continual improvement of our performance, processes and people. As part of this commitment, we are looking to hire an enthusiastic and passionate candidate, eager to contribute to our continued success through the following employment opportunity:

Loomis Sayles is looking for an administrative professional to join our Full Discretion team to provide a full range of support. Supporting Portfolio Managers, Associate Portfolio Managers and Credit Analysts. Assignments may be non-routine in nature and be highly confidential.

Job Responsibilities

• Providing vital support such as, calendar management, coordination of meetings and composing and editing correspondence as advised, directing telephone calls and visitors, distributing mail, expense reporting, vacation tracking, etc.
• Ensures appropriate and timely communication of information to and from managers
• Providing support as necessary, including filing, faxing, copying, data entry, etc.
• Scheduling and organizing meetings including internal and external participants. Manage the preparation and distribution of appropriate materials for those meetings
• High priority of administrative support in international and domestic travel arrangements (Experience with complex international itineraries and visas preferred)
• Works independently and exercise good judgment when dealing with external entities and personnel throughout the firm.
• Assumes responsibility for special projects as assigned, including those requiring effective use of internal and external computer-based information management systems.
• Learn how various functions within the firm are connected and help develop new and improved ways of managing information flow.
• Provide additional backup across peer group as needed.
• Additional responsibilities as assigned or requested.
  
  

Qualifications & Education Requirements

• Bachelor’s degree or equivalent experience
• Minimum of four years of relevant work experience.
• Investment-related experience preferred.
• Superior organizational skills and detail oriented.
• Excellent communication, interpersonal and time management skills.
• Ability to handle multiple tasks simultaneously with ease.
• Positive approach to assignments – no job is too big or too small.
• Flexible, team-oriented attitude.
• Willing to work extra hours when necessary.
  
  

Additional Requirements

The position follows a hybrid schedule with three days work from home and two days work from office.

EEOC and Diversity Statement

Loomis Sayles is deeply committed to building a diverse and inclusive workforce in which talented individuals can realize their full potential and contribute to our growth and success. Please consider applying for this role even if your work history and skillset doesn’t completely match the job description. We believe creativity, tenacity and humility are as valuable as specific skills that can be practiced and perfected on the job.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.