Secretary/Registrar (High School)

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Welcome and assist visitors, students, parents, and teachers in a timely and professional manner
• Serve as a liaison for parents, students, and community
• Initiate and receive phone calls, process messages, transfer calls, and ascertain student messages are delivered prior to departure
• Provide substitutes and students with appropriate identification and/or notification
• Maintain school records and files for building, students, and administration
• Maintain eSchool data entry for student records/Cognos reports/Triand reporting
• Request student records and maintain requisition process through written documentation
• Withdraw students in eSchool once a request from another school or organization has been received and maintain written documentation regarding withdrawn students
• Print and mail student Progress Reports and Report Cards
• Distribute or supervise distribution of incoming mail
• Request substitutes through WillSub once an approved form has been submitted from administration
• Secure Employee Absentee Report form from absent staff member to accompany payroll information
• Monitor certified and classified employees’ attendance reports for submission to central office
• Manage purchase order system
• Manage monies for deposits and deliver deposits to bank
• Manage clock and bell systems
• Order office supplies
• Maintain inventory records
• Process and deliver fax messages
• Initiate intercom announcements as necessary
• Assist with fire drills
• Assist with nursing responsibilities
• Serve as confidential secretary to administration
• Maintain all student records - current and inactive
• Register new students
• Maintain data in eSchool
• Maintain attendance records
• Process and mail attendance letters
• File truancy affidavits with truancy office
• Adhere to attendance and punctuality requirements
• Display professionalism in appearance, attitude, and actions